Shell Exploration & Production Contractor HSE Management - PDO

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EP2005 Volume 1HSE StandardContractor HSEManagementRestrictedEP2005-0110-ST• Contract Owner (CO);• Contract Holder (CH);• Company Site Representative (CSR) and Contract Users;• Tender Boards or equivalent (TB);• Global Category Manager (GCM);• Category Focal Point (CFP);• Regional Focal Point (RFP);• Contracting and Procurement staff (C&P);• HSE Adviser.4.2 Planning: Assess HSE Risks and Contractor CapabilityContract HSE RiskEach contract shall be categorised as Low HSE Risk, Medium HSE Risk or High HSE Riskdepending on the highest risk inherent in the contract scope determined using the Group (YG)‘Risk Assessment Matrix’ (RAM) [24, §2.1]. To minimise effort and to ensure consistencyreference shall be made to the relevant hazard & environmental aspects registers of the EPCompany and other HSE risk assessments maintained at the SCM category level or by industry(e.g. OGP).Contract ModeAccountability for HSE management shall be clearly defined between the EP Company and thecontractor and between the contractor and their subcontractors for the duration of the contract orindividual phases of the contract.On the basis of these accountabilities contracts and subcontracts shall be categorised as Mode1, Mode 2 or Mode 3:Mode 1 contracts:‘The contractor provides people and tools for the execution of the work under the supervision,instructions and HSE Management System of the company. The contractor has a ManagementSystem to provide assurance that the personnel for whom he is responsible are qualified andhealthy for the job and that the tools and machinery he is providing are properly maintained andsuitable for the job’ 2 .Mode 2 contracts:‘The contractor executes all aspects of the job under its own HSE Management System,provides the necessary instructions and supervision and verifies the proper functioning of itsHSE Management System. The company is responsible for verifying the overall effectiveness ofthe HSE management controls put in place by the contractor, and assuring that both thecompany’s and the contractor’s HSE-MS are appropriately compatible’ 2 .Mode 3 contracts:Contractor operates within its own HSE MS that has no interfaces with the EP Company HSEMS and is not required to report HSE performance data including incidents to EP. However, thisdoes not exclude the possibility that the EP Company may wish to guide and influence HSEperformance under the contract.Appointment of Contract HoldersThe task of being a CH of Mode 1 and Mode 2 Medium HSE Risk and High HSE Risk contractsis deemed to be an HSE critical task and hence subject to the requirements of EP Specification‘Contract Holder and CSR HSSE Competences’ [1].Contract HSE ClausesHSE clauses for each contract shall be selected, with advice from SCM and the relevant HSEAdviser, to suit the:• Type of activity;2 Definition from OGP HSE Management – ‘Guideline for working together in a contract environment [22]’Doc. No.: Version:EP200406372785 2Org. Doc No.: EP2005-0110-STDate:30 August 2006Custodian:EPS-HSEECCN: Not subject to EARPage:No US content2 of 7Printed copies are uncontrolled
EP2005 Volume 1HSE StandardContractor HSEManagementRestrictedEP2005-0110-ST• Contract-specific HSE risks;• Contract mode.Contractor Capability AssessmentAn HSE capability assessment shall be made of all contractors considered for Mode 1 or Mode 2Medium HSE Risk or High HSE Risk contracts to assess their ability to manage the HSE risksassociated with the contract work scope. The HSE capability assessment shall be based on:• A standardised HSE capability questionnaire;• Past HSE performance (completeness and effectiveness of their HSE MS implementationusing previous performance closeout reports and historical HSE incident statistics);• On-site audits (if deemed required).On the basis of this HSE capability assessment contractors shall be categorised into three‘stoplight’ bands (green, amber and red, reflecting reducing HSE management capabilities) foruse in selection of eligible contractors to bid and during bid evaluation.The HSE Capability Assessment is not required for:• Mode 1 or Mode 2 Low HSE Risk contracts. However, contractors’ ability to manage theHSE risks associated with the contract work scope and their historical HSE performanceshall be evaluated and deemed acceptable;• Mode 3 (Low/Medium/High HSE Risk).Tendering/Bidding or Negotiating and Award of ContractThe banding of a contractor in the red ‘stoplight’ band implies an HSE management capabilitybelow EP Company requirements and hence a red-banded contractor shall not be invited totender/bid or enter into negotiations or be awarded a contract if an amber or green-bandedcontractor is available on the short list. Any deviations to this rule shall be authorised by therelevant Tender Board.4.3 Execution: Manage ContractContract HSE PlansFor all Mode 1 and Mode 2 contracts a Contract HSE Plan shall be approved by the EPCompany before contracted work is started. The plan shall indicate those pre-start-up activities,which must be completed before contracted work may start. These activities shall includecommunicating the requirements of the Contract HSE Plan to the relevant responsible parties.Contract HSE Plans shall document the level of HSE risk inherent in the contract scope:• For Mode 2 Medium HSE Risk and Mode 2 High HSE Risk contracts the Contract HSE Plan,using the check list in [5], shall:o Provide a demonstration that the HSE risks of the contract hazards and effects areidentified and reduced to as low as reasonably practicable (ALARP) in accordance withEP Standard ‘ Hazards and Effects Management System (HEMP)’[10]; ando Include the contract specific HSE objectives in line with the phasing of the contract;• For Mode 1 (Low, Medium or High HSE Risk) and Mode 2 Low HSE Risk contracts theContract HSE Plan shall document how the HSE risks of the contract scope will be managedin accordance with [6].Pre-mobilisation and Mobilisation ActivitiesFor all Mode 1 and Mode 2 contracts completion of pre-start-up activities in the Contract HSEPlan shall be verified prior to commencement of work and a kick-off meeting shall be held.Pre-job inspections shall be held for all Mode 1 and Mode 2 contracts, which are Medium HSERisk or High HSE Risk. Start-up HSE audits may be required depending on the contract size andcomplexity.Doc. No.: Version:EP200406372785 2Org. Doc No.: EP2005-0110-STDate:30 August 2006Custodian:EPS-HSEECCN: Not subject to EARPage:No US content3 of 7Printed copies are uncontrolled
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