Shell Exploration & Production Contractor HSE Management - PDO

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EP2005 Volume 1HSE StandardContractor HSEManagementRestrictedEP2005-0110-STAppendix 1: Activity Responsibility MatrixTask definitionHSEAdvisorEP/Dir/Reg/OpCoContractHolder(CH)SCM/C&P staffplusRFP*/CFP* andGCM*(Tasks 15-17)ContractOwner(CO)TenderBoard(TB)EP CompanySite Rep(CSR)ContractUserRemarks/Ref to other EP 2005-0110documentsPlanning1 Assess and analyseHSE risksContract User to be consultedparticularly for call-off typecontracts2 Categorise mode ofcontract3 Verify CH competence If M/H HSE Risk, Refer to EP2005-0110-SP-034 Select contract HSEclauses5Identify eligiblecontractors6 Evaluate HSE capabilityquestionnaire7 Evaluate historical HSEperformance8 Evaluate the needfor/execute an HSEaudit/review9 Band contractors10 Define evaluationcriteria and issuetender/bidor negotiate11 Evaluate bids/offers &select contractor forawardExecution12 Define and approveContract HSE PlanIf contract is Mode 1/2 Low HSERisk go toTask 10.If contract is Mode 3 remainingTasks 6 -18 are not required.Refer toEP2005-0110-TO-80EP2005-0110-SP-02Refer to EP2005-0180-STGreen, Amber or Red -decreasing capability to manageHSE risks in contractDefine type of Contract HSE Planto be prepared by contractors (TO-81or TO-82 )Contractors submit draft ContractHSE Plan: how HSE risks will bemanaged and the HSEmanagement capabilities of anysubcontractorsContractor updates draft planTO-81or TO-8213 Execute pre-mob. andmob. activities14 Monitor implem. ofContract HSE PlanCSR/Contract User responsiblefor day to day monitoringAnalyse/Improve15 Sharing learning andgood practice(contractor HSEforums)16 Report to the TenderBoard17Steer HSE performanceimprovements18 Closeout of contractRFP/CFPRFP/CFPGCM/RFP/CFP*EP/Dir/Reg/OpCo: EP/Directorate/Region/Operating CompanySCM/C&P: Supply Chain Management/Contracting & ProcurementCFP: Category Focal Point RFP: Regional Focal PointExecute (executing); Performing a taskContribute (contributory); Contribute to a taskCheck (controlling); Check, verify resultsGCM: Global Category ManagerApprove (Approving); Approve resultsReceiving informationDoc. No.: Version:EP200406372785 2Org. Doc No.: EP2005-0110-STDate:30 August 2006Custodian:EPS-HSEECCN: Not subject to EARPage:No US content6 of 7Printed copies are uncontrolled
EP2005 Volume 1HSE StandardContractor HSEManagementRestrictedEP2005-0110-STAppendix 2: HSE ResponsibilitiesContract Owner (CO):• Appoint competent CH and endorse contract award and approve Contract HSE Plans.Contract Holder (CH):• The CH roles are deemed to be HSE critical for Medium and High HSE Risk contracts andare therefore subject to EP Standard ‘Competence Assurance of HSE Critical Positions’ [8](not a requirement for Low HSE Risk contracts);• Assess and analyse activity HSE risks;• Select contract mode and relevant HSE contract terms and conditions;• Define the stoplight band for eligible contractors;• Support C&P staff in contractor selection (tender, negotiate and award);• Define, discuss and agree Contract HSE Plan with the contractor(s);• Execute pre-mobilisation and mobilisation activities;• Monitor compliance with Contract HSE plan;• Steer HSE performance improvement during the contract and closeout of contract.Company Site Representative/Contract User (CSR/CU):• To have knowledge of the contract work scope and associated HSE risks, HSE capability ofcontractor and the required level of supervision;• Perform routine monitoring to verify compliance with Contract HSE Plan;• Support the CH in analysing HSE risks, preparation of Contract HSE Plan and during premobilisationand mobilisation activities;• Support the HSE Adviser in sharing learning.Tender Board (TB) or equivalent Chairman:• Challenge the CH and/or CO on compliance with EP/Dir/Reg/OpCo HSE standardsincluding this Standard;• Approve deviations during contract tender, negotiation, bid evaluation and award;• Approve award of contract.Regional Focal Point (RFP) and Category Focal Point (CFP):• Ensure umbrella/frame arrangements and approved contractors at the category level meetthe requirements of the EP HSE Standards (EP2005-0000 suite of HSE ControllingDocuments and any HSE requirements specific to the Category/Region). The RFP/CFPshall be supported by discipline expertise at the EP/Regional level (e.g. HSE, Legal,Seismic, Wells, Projects) for the following:o Maintaining general and activity specific HSE clauses;o Performing HSE MS audits or reviews, to assess the HSE capability of key contractorsbeing assessed and approved at the category Global or Regional level).• Support the HSE Adviser and CH in steering HSE performance improvements.Global Category Manager (GCM):Support the HSE Adviser and CH in steering HSE performance improvements.Contract & Procurement staff (C&P):• Support the CH in assessing HSE risks and in the identification of eligible contractors;• Support the HSE Adviser to assess contractor capability to manage HSE risks;• Define evaluation criteria and issue tender/bid or negotiate;• Evaluate bids/offers & select contractor for award.HSE Adviser (EP/Directorate/Region/OpCo):• Support the CH in assessing HSE risks and categorising contract mode;• Assess contractor capability to manage HSE risks in the contract work scope;• Share learning e.g. using contractor HSE forums and steer HSE performance improvement.Doc. No.: Version:EP200406372785 2Org. Doc No.: EP2005-0110-STDate:30 August 2006Custodian:EPS-HSEECCN: Not subject to EARPage:No US content7 of 7Printed copies are uncontrolled
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Shell Exploration & Production Contractor HSE Management - PDO

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