Shell Exploration & Production Contractor HSE Management - PDO

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EP2005 Volume 1HSE ProcedureContractor HSE Management(including Stoplight)RestrictedEP2005-0110-PR-10PlanningTask 1: Assess and analyse HSE risksCategorise each contract as Low HSE Risk, Medium HSE Risk orHigh HSE Risk corresponding to the highest risk inherent in thecontract scope as follows:1. Identify all Hazards associated with activities in the contractwork scope, covering but not limited to the following:• Nature of the work - work methods, staffing, materials,equipment, tools to be used and associated hazards e.g.lifting, working at heights, transport, etc;• Nature of the product or service i.e. is the contractorrequired to perform an HSE critical activity (such as thedesign HSE-critical equipment) as opposed to a hazardousactivity (such as working at height);• Location of the work - vicinity of shops, schools, hospitals,offices, houses; environmentally sensitive locations(beaches, coral reefs, fishing areas, etc), and associatedhazards e.g. H 2 S, asbestos, chemicals and heat;• Local constraints;• Number of concurrent operations or contractors on site;• Potential consequences – environmental harm, injury,illness, asset damage, impact on local societal sensitivities,reputation with Non-Governmental Organisations (NGO) orGovernments, etc.To minimise the assessment effort and to ensure consistencyassessors shall refer to the relevant hazards & environmentalaspects registers of the EP Company, the EP Standard ‘Hazardsand Effects Management Process’ (HEMP) [11] and other HSErisk assessments maintained at the SCM Category level or byindustry (e.g. OGP).2. Assess the HSE risk of each Hazard using the Group (YG) ‘RiskAssessment Matrix’ (RAM) [23, §2.1].3. Document the HSE risk assessment.Task 2: Categorise mode of contractCategorise the contract as Mode1, Mode 2 or Mode 3:Mode 1 contract:‘The contractor provides people and tools for the execution of thework under the supervision, instructions and HSE ManagementSystem of the company. The contractor has a Management Systemto provide assurance that the personnel for whom he is responsibleare qualified and healthy for the job and that the tools and machineryhe is providing are properly maintained and suitable for the job’ 2 .Mode 2 contract:‘The contractor executes all aspects of the job under its own HSEManagement System, provides the necessary instructions andsupervision and verifies the proper functioning of its HSEManagement System. The company is responsible for verifying theoverall effectiveness of the HSE management controls put in placeby the contractor, and assuring that both the company’s and thecontractor’s HSE-MS are appropriately compatible’ 2 .2 Definition from OGP HSE Management – ‘Guideline for working together ina contract environment [25]’Doc. No:EP200406372810Version:2Date:30 August 2006Org. Doc. No: EP2005-0110-PR-10Custodian:EPS-HSEECCN: Not subject to EAR Page:No US content4 of 13Printed copies are uncontrolled.
EP2005 Volume 1HSE ProcedureContractor HSE Management(including Stoplight)RestrictedEP2005-0110-PR-10Mode 3 contract:Contractor operates within its own HSE MS that has no interfaceswith the EP Company HSE MS and is not required to report HSEperformance data including incidents to EP. However, this does notexclude the possibility that the EP Company may wish to guide andinfluence HSE performance under the contract.The HSE contract mode is assigned as follows:• Determine whether each activity within the contract scope is aWork Related Activity as defined by the Group (YG) ‘IncidentClassification, Investigation and Reporting’ [24, § 2.1];• For those Work Related Activities select the accountability forHSE management by assigning them as either Mode 1 or Mode;• Assign those activities, which are not Work Related as Mode 3;• Assign a contract mode based on the aggregated modesassigned to the activities in the contract scope taking intoaccount the numbers and significance of those activities andtheir HSE risks;• In mixed mode contracts identify and document those elementswith a mode different from the overall contract mode.Subcontracts shall also be assigned a mode, in which case thecontractor who subcontracts one or more of the scope elements isresponsible for assigning the mode to each subcontract according tothis Task.Task 3: Verify Contract Holder’s competenceFor Mode 1 or Mode 2 Medium HSE Risk or High HSE Riskcontracts verify the Contract Holder’s (CH) competence according toEP Specification ‘Contract Holder and CSR HSSE Competences’ [2]and their ability to execute their assigned tasks in this Procedure.Task 4: Select contract HSE clausesSelect HSE contract clauses based on:• Output from Task 1 (HSE risks of work activities); and• Output from Task 2 (mode of contract).Refer to SCM/C&P staff and consult with the relevant HSE Adviser(EP/Dir/Reg/OpCo) for guidance on the formulation of activityspecific clauses and technical requirements.Task 5: Identify eligible contractorsPrepare a list of eligible contractors:• List eligible contractors on the basis of historical experience orexpert judgment or as directed by JV agreements or localregulation;• Mode 1 or Mode 2 Medium HSE Risk or High HSE Riskcontracts - Eligible contractors who have not had their HSEcapability assessed within the last three years and who wish tobe considered shall complete and submit the questionnaire inEP Tool ‘Contractor HSE Capability Questionnaire’ [4];• Mode 1 or Mode 2 Low HSE Risk contracts - Eligible contractors’ability to manage the HSE risks associated with the contractwork scope and their historical HSE performance shall beevaluated and deemed acceptable. However they are exemptfrom the HSE capability assessment (see Tasks 6 - 9); the nextrelevant task for them is Task 10. This exemption may also beapplied at the discretion of the Contract Owner (CO) to MediumDoc. No:EP200406372810Version:2Date:30 August 2006Org. Doc. No: EP2005-0110-PR-10Custodian:EPS-HSEECCN: Not subject to EAR Page:No US content5 of 13Printed copies are uncontrolled.
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Shell Exploration & Production Contractor HSE Management - PDO

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