Shell Exploration & Production Contractor HSE Management - PDO

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EP2005 Volume 1HSE ProcedureContractor HSE Management(including Stoplight)RestrictedEP2005-0110-PR-10• Actions to be completed prior to mobilisation;• Number and competence of HSE professionals;• The matrix below defines activities required during premobilisation,and mobilisation:Activity Mode 1/Mode 2Authorisation to startYesmobilisation/workKick-off meetingYesPre-mob/job inspections, YesMedium HSE Risk and HighHSE Risk contractsPre-mob/job inspections, Low Dependent upon size/HSE Risk contractscomplexity of contractStart-up Audits for Medium and Dependent upon size/High HSE Risk workcomplexity of contractEarly testing of contingency Yesplanning2. Hold a kick-off meeting to verify that the contractor's workforceand supervisors are aware of the relevant parts of the ContractHSE Plan including but not limited to:• Promoting the EP Companies commitment to HSE and thathealth and safety takes priority over other contractobjectives, KPIs and requirements;• Site hazards of the operation detailed in the scope of work;• Familiar with:o HSE working procedures;o Rules and regulations;o Alarms and signals;o Emergency communications and procedures.The meeting may be structured as an HSE workshop, withparticipation by both EP Company and contractor management.3. Conduct pre-mobilisation/job inspection(s), using the relevantparts of the Contract HSE Plan as a TOR.Conduct specialist review(s) (e.g. Shell Aircraft International airoperations reviews or STASCO vessel inspections) prior tomobilisation.4. Authorise the contractor to start mobilisation/work.5. Conduct HSE start-up audits as required:• For Mode 1 contracts, the need for an audit shall dependupon the size and complexity of the contract;• For Mode 2 contracts it is recommended to conduct an HSEstart-up audit in accordance with the relevant parts of the EPStandard ‘HSE Auditing’ [9] if such contracts are:o High HSE Risk; oro Medium HSE Risk, which are complex operations ormanaged by contractors new to EP/Dir/Reg.6. Ensure inspection and audit findings are followed-up, closed andsubject to the following:• Serious/High findings [24, §5]:Contractor or the EP Company shall take corrective actionsbefore the relevant parts of the work can commence;• Medium/Low findings [24, §5]:Contractor or the EP Company shall take corrective actionDoc. No:EP200406372810Version:2Date:30 August 2006Org. Doc. No: EP2005-0110-PR-10Custodian:EPS-HSEECCN: Not subject to EAR Page:No US content10 of 13Printed copies are uncontrolled.
EP2005 Volume 1HSE ProcedureContractor HSE Management(including Stoplight)RestrictedEP2005-0110-PR-10but this may be allowed to take place in parallel withinitiating the execution phase.Further guidance on Steps 1 to 3 above can be found in §6.1, 6.2and 6.3 of OGP HSE Management – ‘Guidelines for workingtogether in a contract environment’ [25].Task 14: Monitor implementation of the Contract HSE Plan andsteer performance improvement during the contractThe CH/CSR/Contract User to be visible in promoting the EPCompanies commitment to HSE (e.g. attending HSE talks andmeetings and regularly re-enforcing that health and safety takepriority over other contract objectives).The CSR/Contract User shall assist the CH in monitoring the day-todayimplementation of the Contract HSE Plan including closeout ofagreed actions, HSE performance, and any changes in the HSE riskprofile of the current and future activities within the contract scope:1. For Mode 1 contracts: The CH/CSR/Contract User supervisesthe contractor and is directly responsible for the effectiveimplementation of the Contract HSE Plan.2. For Mode 2 Contracts: The CH/CSR/Contract User isresponsible to verify and monitor the contractor.3. For both Mode 1 and Mode 2 contracts: The CSR/Contract Userverifies the agreed handover procedures are implemented forcrew changes.Demonstrate that the HSE MSs of contractors (includingsubcontractors) are subject to continuous improvement in the courseof project execution, which shall include, if applicable, monitoring thecontractor’s follow-up of actions agreed at the SCM category level.Analyse/Improve(not required for Mode 3contracts)Task 15: Sharing learning and good practice (contractor HSEforums)Hold periodic forum sessions for contractors, grouped by SCMCategory or by project, which are executing Medium HSE Risk orHigh HSE Risk contracts in order to:• Share learning and best practices;• Address contractor interface issues;• Conduct HSE performance self-assessments.Task 16: Report to the Tender BoardReview at least annually with the Tender Board or equivalent thesignificant changes in stoplight bands of contractors involved withMedium HSE Risk contracts or High HSE Risk contracts. Use thesereviews to discuss issues and strategies and obtain guidance fromsenior management, and to obtain benchmarks from SCMdatabases.Task 17: Steer HSE performance improvementsThe CH steers HSE performance improvement during the contract,while the HSE Adviser annually updates and reviews with theCH/CO and GCM/CFP the stoplight bands of the current portfolio ofcontractors in order to recognise and improve performance. Forexample, performance improvement can be recognised by a specialletter, sustained good performance by a plaque, etc.Doc. No:EP200406372810Version:2Date:30 August 2006Org. Doc. No: EP2005-0110-PR-10Custodian:EPS-HSEECCN: Not subject to EAR Page:No US content11 of 13Printed copies are uncontrolled.
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Shell Exploration & Production Contractor HSE Management - PDO

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