2005/2006 - SANParks

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2005South African National ParksCORPORATE SUPPORTSERVICES DIVISIONStructureThe core focus areas of Corporate Support Services are the following:• Information & Communications Technology Services (ICT)• Risk Management Coordination• Internal and External Auditing Services Coordination• Records Management Coordination• Corporate Project Management Administration Offi ce Coordination(CPMO)• Corporate Management Information Services (MIS)• Corporate Geographic Information System Coordination (GIS)As from 1 April 2006 the focus area of Forensic Auditing will be addedto the Division.Information and Communications Technology (ICT)SANParks outsourced the full ICT function since 1 June 2000 to GijimaAst(Previously known as AST) and this outsource arrangement was renewedon 1 June 2003 and expired on 31 March 2006. During 2005, SANParksembarked on a comprehensive tendering process to identify a partnerfor the next three years to manage the ICT environment of South AfricanNational Parks. In November 2005 SANParks awarded the contract toDatacentrix, effective from 1 April 2006.Risk ManagementSANParks has established a comprehensive Risk Management Frameworkand maintains Risk Registers on organisational and divisional levels. Therisk registers are continuously reviewed. During the coming fi nancial year,there will be a process to implement Risk Registers on business unit leveland to maintain all risks on a central repository. During the period underreview the existing risk registers have been aligned with the South AfricanNational Parks Balanced Scorecard Performance Management system.The Risk Management section also focused extensively on the implicationsand implementation of the Firearms Control Act in South African NationalParks.Internal and External Auditing ServicesSANParks is audited by the Auditor General and/or his nominee. Duringthe period under review, the interim audit was performed by Ernst & Youngwith the fi nal audit conducted by the offi ce of the Auditor General.The SANParks Board extended the Internal Auditing services which havebeen outsourced for a period of three years with an auditing consortiumconsisting of the auditing fi rms, Deloitte & Touche and Nkonki, for a furtheryear. In the next year SANParks will embark on a process to procure InternalAuditing services for the next three years as per the requirements of theSupply Management Act.36
2006South African National ParksRecords Management ServicesIn the period under review the focus was on the formulation of policyand implementation for South African National Parks to accurately andeffectively fi le all its correspondence and documents according to anapproved fi le plan. This is in compliance with the National Archives Actand other relevant legislation.The current fi le plan has been approved by the National Archivist andchanges to the fi le plan are submitted on a regular basis to the NationalArchivist for approval. A virtual library for the South African National Parkshas also been established for internal use.Project Management Office AdministrationSANParks is in the fortunate position to receive grants and sponsorshipsthat greatly assists in funding the needs of the organisation for many of itsmandated functions. Some of these grants also contribute to SANParks’national objectives such as:• the poverty relief programme;• alien plant clearing;• water catchments area management; and• infrastructure development.The effective governance of these projects are of the utmost importanceto SANParks and therefore the executive management of SANParkshas in the period under review approved the creation of a unit that cancoordinate and quality assure the effective management of all projectswithin the organisation.This unit’s mandate is also to create a central administration portal whereall projects and their progress will be visible to the whole of SANParks,set policies, methodologies and standards for project management inthe organisation.This unit has commenced this function during the year by auditingcurrent projects and ensuring good governance on these projects. Thefunction will be further expanded in the coming fi nancial year with formalmethodology adoption and the registering of all projects on the centraladministration system.Corporate Geographic Information SystemsThe use and requirements for Geographic Information Systems (GIS) inSANParks was developed over several years, initially primarily as a tool forthe scientists in the KNP but later also to monitor and manage infrastructure,plan and monitor park development and expansion and map culturalheritage sites within the South African National Parks.37
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