April 16, 2012 - Cabarrus County

NCGS § 143-129 reserves the right to the County Board of Commissioners to rejectany and all formal bids. This authority for Cabarrus County has been delegated tothe County Manager.A. State and Local Legal Provisions for Rejecting Bids include:1. Bids may not be rejected for the purpose of evading the provisions of thecompetitive bid statutes; and,2. Bids are not rejected under circumstances that give the appearance offavoritism, corruption or unfairness.B. ProcessTo properly reject all bids under the competitive bidding laws, the individualcircumstances of that bid process needs to be examined carefully. An internaldecision making process to determine the factors and to ensure bids are rejectedfairly should always be conducted by the Purchasing Office. If uncertaintiesremain about a particular situation, the County Attorney should be consulted.A memorandum requesting the rejection of all bids should be addressed to thePurchasing Agent who will, in turn, submit the request to the County Manager.The memo should state the Bid/Proposal Name, the reason for the request, andany supporting documentation should be attached.X. SPECIFICATIONSSpecifications form the basis of the competitive bidding process and of the resultingcontract. All specifications shall be drafted so as to promote overall economy for thepurposes intended and to encourage competition in satisfying the County’s needs.Specifications shall not be unduly restrictive.Brand Name “or Equal” specifications may be used when it is determined that:1. No other design or performance specification or qualified products list isavailable; or,Page 33 of 48Attachment number 1F-6Page 105