April 16, 2012 - Cabarrus County

entering into the contract to keep a record of all quotes submitted,provided that such records shall not be subject to public inspection untilthe contract has been awarded. If the department obtains the quote, thequotations must be submitted with the requisition.c. It is the policy of Cabarrus County that expenditures for commoditiestotaling $1,000 or more are issued on a Purchase Order.2. Purchasing Procedurea. To initiate the purchasing process, the department enters a Requisitionthrough the MUNIS system requesting the purchase of identifiedcommodities.b. To facilitate the purchase, a using department may provide Purchasingwith written quotations from at least two (2) vendors; or, an explanation ofa verifiable reason competition is not available.c. Purchasing will approve the ultimate selection or may obtain othercompetitive bids when it deems necessary.III.DECENTRALIZED PURCHASINGThis is a County policy only when the expenditure is less than $1,000. Thedepartment may make the purchase after seeking appropriate competitive quoteswithout the involvement of the Purchasing Office. All purchases $1,000 or moremust have a purchase order issued through the Purchasing Office (centralizedpurchasing).IV.DIRECT PURCHASESCertain supplies, materials and equipment or services may be secured directly byCounty departments including the following:1) Advertising2) Dues3) Food PurchasesPage 23 of 48Attachment number 1F-6Page 95