April 16, 2012 - Cabarrus County

1. Contracts in excess of $90,000 made under the sole source exemption must beapproved by the Board of Commissioners (authority cannot be delegated); and,2. The Board of Commissioners must keep a record of purchases made underthis exception (and the School of Government (SOG) recommends that suchrecord include a written justification for use of the exception).B. ProcedureUpon determination that there is only one source practicably available for thatwhich is to be procured and the sole source purchase has been approved by theappropriate authorities, a contract may be negotiated and awarded to that sourcewithout competitive bidding.XI.SPECIAL EXCEPTIONSThere are several statutory exemptions from the competitive bidding requirements.The following apply to County procurement activity.A. State Contract ParticipationLocal Governments can purchase from state contract vendors under the exceptioncontained in NCGS § 143-129(g) or by participating in state contracts under therules established by the North Carolina Department of Administration throughthe Division of Purchase and Contract.State contracts may be utilized when determined to be the most favorablemethod of procurement for any given item based on price and terms.The North Carolina State contract database can be accessed from the NCDepartment of Administration website: www.doa.state.nc.us/pandcB. Cooperative PurchasingPage 27 of 48Attachment number 1F-6Page 99