April 16, 2012 - Cabarrus County

Expenditure commitments created by purchase orders or contracts that have beenissued, but for which no goods or services have been received.Formal BidProcedure required for the purchase of materials, apparatus, supplies, andequipment over $90,000 or construction and repair over $500,000 pursuant to NCGS§143-129 by sealed competitive bid. They must be advertised and opened in public.Award will be made to the lowest responsible bidder(s) taking into considerationquality, performance, and the time specified for the performance of the contract.The Board of Commissioners must make final award.Good Faith EffortThe activities of bidders for County projects designed specifically to obtainparticipation of Minority and Women Business subcontractors in their projects.Such activities shall be documented and verified for the County when Minority andWomen Business Development goals for a County project are not achieved.Historically Underutilized Businesses (HUB)A program responsible for ensuring maximum utilization of minority, socially andeconomically disadvantaged, and women owned firms in all areas of Countyprocurement.MUNISThe automated financial system used for processing and recording all of theCounty’s procurement and financial activity.Informal BidProcedure used for expenditures for purchase of apparatus, supplies and equipmentover $5,000 and under $90,000 or construction projects from $30,000 and under$500,000. Pricing may be obtained via telephone, facsimile, email or in writing. It isthe policy of the County to obtain at least two (2) competitive quotes.Invitation to Bid (ITB)Process used to request the cost of specified items by providing detailedspecifications in advance. It is the mandatory method for purchase of commoditiesthat fall under state bid statute. Usually indicates that a sealed bid procedure isbeing used. With an ITB, there is no negotiation and little to no flexibility in termsof what products will meet requirements. Invitations to Bid are not used forservices.Page 7 of 48Attachment number 1F-6Page 79