April 16, 2012 - Cabarrus County

h. Award shall be made to the responsible Proposer whose proposal isdetermined to be the most advantageous to the County, taking intoconsideration price and the evaluation factors set forth in the RFP.i. The Execution process for contracts (order of obtaining signatures)should be as follows:1) Vendor/Contractor2) County Attorney, if applicable3) Finance Director or Assistant Finance Director4) County Manager or Board of Commissioners ChairpersonII.INFORMAL BIDSInformal Bids are required for any purchase of apparatus, supplies, materials, orequipment that requires an expenditure of more than $1,000 but less than $90,000and Construction and Repair projects less than $500,000. North Carolina statutesdo not specify any particular method for securing informal bids; therefore, anyotherwise legal method is acceptable. There are a number of ways to obtaininformal bids:QuotationsInformal purchases are accomplished by written quotations via fax, email orverbal means.1. Legal Requirements/Policiesa. While the law does not specify a minimum number of informal quotes, thegeneral policy of Cabarrus County has been to obtain at least two (2)informal quotes.b. NCGS § 143-131 does require that contracts in the informal biddingcategory be awarded to the “lowest responsible bidder, taking intoconsideration quality, performance, and the time specified in the bids forperformance of the contract.” It is the duty of the person or departmentPage 22 of 48Attachment number 1F-6Page 94