April 16, 2012 - Cabarrus County

10. To be receptive to changes in material and requirements and newproducts and procedures.C. Departmental ResponsibilitiesThe policy of Cabarrus County is that departments will:1. Accept purchasing authorities;2. Put forth an effort in good faith to comply with these policies andestablished procurement procedures without reservation or evasion;3. Prepare acceptable specifications that define the quantity and qualityof goods and services needed to perform a specific function withoutundue influence or personal preference;4. Allow the time necessary for Purchasing to select a vendor and for thevendor to deliver;5. Receive and inspect items delivered and report vendor performancegood or bad;6. Cooperative with Purchasing in the process of fulfilling departmentalrequisitions; and,7. Work with Purchasing to promote good will between the County and itsvendors.D. Purchasing Functions for County Departments1. Initial a purchase requisition to purchase specified supplies, materials,and equipment;2. Determine needed quantity and general type or character of supplies,materials, and equipment; and, date by which the delivery is required;3. Anticipate the needs in advance and initiate requisitions allowingadequate time for the process;4. Refuse to accept any shipment or delivery that fails to meet the termsof the purchase;5. Report any failure to deliver by the designated time to Purchasing;6. Make all emergency purchases through Purchasing normal businesshours whenever possible;7. Advise the Purchasing Agent of any change in plans or programs thatmay affect the purchase or use of supplies, materials or equipment;and,Page 12 of 48Attachment number 1F-6Page 84