April 16, 2012 - Cabarrus County

A written or electronic request from a using department to the Purchasing Office toobtain specific goods or services.Small-Dollar PurchaseThe purchase of an item(s) for less than $1,000. Procurement Cards may be used forthese purchases.Sole SourceWhen performance or price competition for a product is not available; when a neededproduct is available from only one source of supply; or when standardization orcompatibility is the overriding consideration. Pursuant to NCGS § 143-129(e)(6),purchases under this exception must be approved by the governing board.SpecificationsThe parameters, requirements, and instructions that define the exact item or servicethat is desired and provide the basis for comparing bids. Specifications are generallyincorporated into a contract, by reference, to become the successful bidder’s legalobligations under the contract.State ContractA contract established by the North Carolina Department of Administration throughthe Division of Purchase and Contract intended to cover all normal requirements fora commodity or contractual service for a specified period of time based on estimatedquantities.Surplus PropertyObsolete or worn out materials and equipment which will be disposed of inconformance with state statutes and competitive conditions, including whennecessary, newspaper advertising, electronic bids, and sealed bids.VendorA seller who exchanges goods and/or services for money.Page 9 of 48Attachment number 1F-6Page 81