April 16, 2012 - Cabarrus County

demonstrating recruitment and selection of minority businesses forparticipation in the contract.10. Administration, Enforcement, Reporting – The County is required to submit reportson each building project to the Department of Administration. The reports mustinclude:a. The verifiable percentage goal (Cabarrus County has established a verifiablepercentage goal of 10%)b. The minority business utilization achieved, the good faith efforts guidelines orrules used, and the documentation accepted by the County from the successfulbidder; and,c. The utilization of minority businesses under the various construction methodsauthorized under NC General Statute 143-128.The subject reports must be prepared in the specific format determined by theDepartment of Administration and submitted upon completion of each project.II. INFORMAL BIDS ($5,000 - $499,999.99)An informal bidding procedure may be used for construction or repair contractsinvolving the expenditures of $5,000 or more, but less than $500,000.Legal RequirementsThe Statutes do not specify procedures for advertising and receiving informal bids orrequire a specific number of bids before a contract can be awarded. The County maychoose to use a formal or informal process to solicit bids for construction projects lessthan $500,000.1. Performance and payment bonds are required for each contract that exceeds$50,000.2. Contracts must be awarded to the “lowest responsible bidder, taking intoconsideration quality, performance and the time specified for the performanceof the contract.”Page 39 of 48Attachment number 1F-6Page 111