April 16, 2012 - Cabarrus County

Article 5METHODS OF PROCUREMENTThe type of product or service being solicited and the dollar amount determines the method ofsolicitation used, and the method of solicitation determines what type of response avendor/contractor should submit.I. FORMAL BIDS ($90,000 or more)The purchase of apparatus, supplies, materials or equipment for expenditures of$90,000 or more are secured through the competitive sealed bid process governed bythe North Carolina statutes. Cabarrus County will issue an Invitation to Bid or aRequest for Proposal on all formal bids. Construction and Repair purchases areaddressed in Article 8, Construction.A. Invitation to Bid (ITB)An “ITB” or competitive sealed bid is a written request for specifically definedgoods or services.1. Legal Requirements/PoliciesContracts subject to the public bidding requirement set forth in NCGS § 143-129 must be entered into in accordance with the following procedures:a. Public Advertisement – Bids for contracts $90,000 or more must beevidenced by advertisement at least seven (7) full days before the timespecified for the opening of such proposals by electronic means on theCabarrus County website. The advertisement must contain, at aminimum:1) The time and place specifications may be obtained;2) The time and place bids/proposals will be opening; and,3) A statement reserving the right to reject any or all bids.b. All bids must be submitted in a sealed opaque envelope or package toensure prices and terms will not be disclosed.Page 17 of 48Attachment number 1F-6Page 89