Contents

SECTION 5.0 CONSTRUCTION MANAGEMENT PROCEDURES
5.2 Contract Document Control
The Project Construction Manager will obtain two complete copies of the executed Contract,
with full size drawings to be used as the official onsite Contract. A copy will also be
maintained by the Design Engineer. One copy will be stored for reference while the other
will be used extensively by site staff and marked up with changes and references to
submittals, RFI’s, Field Work Directives, and Change Orders.
5.2.1 Changes to Contract Documents
The Project Construction Manager or Field Inspector will post changes to the official onsite
Contract Documents after incorporation of the change in the Contract by Field Work
Directive or Change Order. The Project Construction Manager will distribute copies of the
executed contract changes in accordance with Table 5-1 and Figure 5-1.
TABLE 5-1
Distribution of Contract Change Documentation
Proponent
Field Work Directive
or Change Order
Specifications
Full-Size
Drawings
Design Engineer* 1 copy 1 copy 1 copy
Project Construction Manager 1 copy 1 copy 1 copy
C-P/DPW Chief Construction Engineer* 1 copy 1 copy 1 copy
Program Construction Manager* 1 copy 1 copy 1 copy
* When state, county, or city coordination is involved, sufficient copies will be provided for distribution to
those agencies.
Drawings or specifications superseded by subsequent contract changes will be retained for
record purposes and marked “superseded” (SS), date superseded, and Field Work Directive
or Change Order number associated with change.
5.2.2 Contract Document Revision Log
The Project Construction Manager will maintain and distribute a log of specifications and
drawings that shows the latest current revision and which revisions have been superseded
since contract award.
5.2.3 Record Drawings
Record Drawings are required to provide information as indicated by the Contract
Documents. The Record Drawings include pertinent information from shop drawings and
submittals, as well as any changes from the original drawing. During construction, it is the
primary responsibility of the Contractor and the secondary responsibility of the Field
Inspector under the direction of the Project Construction Manager to ensure Record
Drawings are kept current. As a minimum, Record Drawings will contain the following:
Revisions, additions, or deletions; accompanied by sufficient annotations to adequately
describe the as-built condition.
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