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SECTION 5.0 CONSTRUCTION MANAGEMENT PROCEDURES
The Project Construction Manager will respond to the RFI if the information is readily
available or redirect the RFI to the Field Inspector or Design Engineer, as appropriate. The
appropriate person will provide a written response to the RFI. RFIs will be classified into
three groups as follows:
Category 1 – Major Clarifications (Prolog: high importance): Additions and changes made
to the Contract Documents necessary for the Contractor to construct the project. These
requests will be responded to within a period of 3 working days if marked urgent.
Category 2 – Minor Clarifications (Prolog: normal importance): Information already on the
drawings such as dimensions and inconsistencies between drawings and specifications.
These requests will be responded to within a period of 3 to 5 working days.
Category 3 –Clarifications for Contractor’s Convenience (Prolog: low importance): These
include requests for variations from the Contract Documents, reconfirmation of Contract
Documents, corrective action for Contractor’s field errors and defective work. These
requests will be responded to with a period of 10 working days.
The Contractor will be responsible for categorizing each RFI, and ensuring a prompt, clear
response. If the RFI requires additional documentation, it will be returned to the Contractor
with a response indicating Contractor will be required to resubmit with additional data.
5.5 Contract Changes
A change to the Contract is made by Field Work Directive or Change Order that adds,
deletes, or revises the general scope of the Contract or changes the sequence of the
performance of the work. A Change Order adjusts the contract sum and/or the period of
performance. A Field Work Directive does not involve cost or time. Oral instruction or other
forms of communication do not change the Contract. Field Work Directives or Change
Orders will only be issued to incorporate technically approved changes. Change Orders are
to be prepared on the C-P/DPW Form 010 “Change Order”. Field Work Directives are to be
prepared on the C-P/DPW Form 011 “Field Work Directive”. A flowchart of the change
process is shown in Figure 5-4.
5.5.1 Change Approval Process
An identified change that is expected to result in a modification to the Contract price or
schedule will need to be processed as a Change Order in the manner described herein (and
shown in Figure 5-5). Changes may be initiated by any party in the construction process,
that is, C-P/DPW, Project Construction Manager, Design Engineer, or Contractor.
Regardless of the initiating party, certain strict protocols need to be employed, as follows:
Party initiating proposed change notifies Project Construction Manager of the change.
Upon receipt of proposed change, the Project Construction Manager will forward
request to C-P/DPW Chief Construction Engineer and Program Construction Manager.
Project Construction Manager, C-P/DPW Chief Construction Engineer, and Program
Construction Manager will meet and determine if change is worthy.
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