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Construction Management Plan - Baton Rouge Department of Public ...
Construction Management Plan - Baton Rouge Department of Public ...
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SECTION 12.0<br />
Uniform Construction Filing System<br />
12.1 Project Files<br />
12.1.1 General<br />
The purpose of the document management file is to provide secure storage and ready<br />
retrieval of project records. The project files will contain correspondence and documents<br />
pertaining to the administration of the Program contracts. It is intended that one complete<br />
set of files reside on Prolog while a duplicate set of hardcopy files may be kept in the Field<br />
Office.<br />
Three basic file containers shall be used for the hardcopy files to reside in the Field Office.<br />
They include:<br />
<br />
<br />
<br />
Standard legal four or six drawer, steel, lockable file cabinets.<br />
Three-ring binders.<br />
Drawing file or rack.<br />
TABLE 12-1<br />
Project Filing Index<br />
File Number<br />
File Name<br />
01 Initiation<br />
AJD Analysis and Justification<br />
CHD Charter Document<br />
CFM Configuration Document<br />
FSS Feasibility Studies<br />
FNA Financial Analysis<br />
INP Inspection, Preliminary<br />
OGC Organizational Chart<br />
PFS Project Filing System<br />
RIA Risk Analysis<br />
02 Contract Management<br />
COC Change Orders, Approved Claims<br />
CLM Claims<br />
CCO Contract Close-out<br />
CTD Contract Documents (specs and drawings)<br />
APO Notice of Award / Notice to Proceed / Purchase Order<br />
PCC Pre-Construction Conference<br />
PTR Program and Project Team Roster<br />
GNV310133632155.DOC/090840001 12-1
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