CAS3 Staff Officer Guide - U.S. Army

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83 Staff Officer's Guide 9.3 Formal Memorandum Mr. Smith, ABCA-SO, DSN 999-3344 rsmith@riley.army.mil Approved By: Ms. Nelson Encl 1 a. Use. The formal memorandum is used for correspondence that is sent off the installation, for policy directives, or for personal correspondence sent through the chain of command to an individual. b. General format. Use white letterhead stationary for the first page and plain white paper for continuing pages. Make every attempt to keep the memorandum to two pages; however, a single page is ideal. Should you feel the information you are providing requires more than two pages, summarize the essential points in the body of the memorandum and provide the details in enclosures. The left and right margins are 1-inch margins. Set the top margin so the text begins on the second line below the seal. Set the bottom margin to 1 inch. Use the standard Times New Roman 12 font. c. Heading information. Type the proponent office symbol on the second line below the seal, then use the tab function and space bar to place the date as far to the right margin as possible. d. Address line. Type MEMORANDUM FOR (all caps) three lines below the office symbol, followed by the recipient. Address the memorandum to the particular office that will complete the action or needs the information. Give the full postal street address and zip code. If the address extends to a second line, continue the address on the next line so that the beginning is at the left margin. e. Subject. Type SUBJECT: (all caps with a colon) two lines below the last line of the address, followed by a short subject title. Capitalize the first letter of the key words in the title. Keep the subject brief; rarely should the subject extend to two lines. Do not use a period after the subject. f. Paragraph headings. Use paragraph headings to suit your style and organization. Paragraph headings tend to make the document easier to scan. If you use paragraph headings, capitalize the key words of the heading for numbered paragraphs. Do not bold, underline, or italicize the heading. g. Text. The first paragraph of the text begins on the third line below the last line of the subject. At this point, the format for the remainder of the formal memorandum, including any continuation pages, is the same as the format for the informal memorandum. Format of the Authority Line. a. Paragraph 3-11 of this Guide explains the use of the authority line. Authority lines are appropriate for use with all correspondence described in AR 25-50. Remember not to use the pronouns “I,” “me,” or “my,” when preparing correspondence that will be signed “FOR THE COMMANDER” or “FOR THE DIRECTOR.” b. When you use an authority line, type FOR THE COMMANDER: (all caps with a colon) on the second line below the last line of the text. If writing for the director, type FOR THE DIRECTOR: in the same location. Begin the signature block on the fifth line below the authority line (which is the © 2005 CAS3 For Instructional Purposes Only Compiled by www.ArmyToolbag.com
seventh line below the last line of text). © 2005 CAS3 For Instructional Purposes Only Compiled by www.ArmyToolbag.com Correspondence 84
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Written by CAS3 For Instructional P
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Table of Contents Contents Part I G
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1 General © 2005 CAS3 For Instruct
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2 Staff Officer Guidelines © 2005
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© 2005 CAS3 For Instructional Purp
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Staff Action Preparation and Contro
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Classified Cover Sheet (if required
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a command position. © 2005 CAS3 Fo
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. 52d ID (M) & Fort Riley Form 2039
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4 Staff Coordination © 2005 CAS3 F
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5 Briefings © 2005 CAS3 For Instru
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(b) Portable. (c) Readily available
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Part Information Briefings VI
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52 Quarterly Safety Briefing © 200
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Page 43 and 44: 7 Decision Briefings · The briefin
Page 45 and 46: · State the problem statement in t
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Page 49 and 50: · Speak with conviction. · Answer
Page 51 and 52: · Facts can help you limit the sco
Page 55 and 56: · The discussion slide is an optio
Page 59 and 60: · List the surviving COAs. Again,
Page 67 and 68: · The weighting of criteria slide
Page 69 and 70: · The sensitivity analysis helps y
Page 71 and 72: 8 Meetings © 2005 CAS3 For Instruc
Page 75 and 76: Part Correspondence IX
Page 85: ABCA-SO SUBJECT: Vehicle Accident T
Page 89 and 90: 9.4 Fact Sheet © 2005 CAS3 For Ins
Page 91 and 92: ABDA-DOL-T © 2005 CAS3 For Instruc
Page 93 and 94: Fact Sheet (Interpreted Facts) © 2
Page 95 and 96: 9.5 Information Paper Information P
Page 97 and 98: ABCA-C SUBJECT: Buy American Act ©
Page 99 and 100: Part X Appendixes
Page 101 and 102: Chop Concurrence acquired during co
Page 105 and 106: MOS Military occupational specialty
Page 107 and 108: 10.6 Garrison Staff © 2005 CAS3 Fo
Page 109 and 110: 10.8 Routing Slip © 2005 CAS3 For
Page 111 and 112: 11 Proponency © 2005 CAS3 For Inst
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