CAS3 Staff Officer Guide - U.S. Army

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85 Staff Officer's Guide DEPARTMENT OF THE ARMY HEADQUARTERS, 52D INFANTRY DIVISION (MECHANIZED) AND FORT RILEY BUILDING 500, HUEBNER ROAD FORT RILEY, KANSAS 66442-5000 REPLY TO ATTENTION OF ABCA-DOL 20 August 20xx MEMORANDUM FOR Forces Command Material Management Center (FMCC/LTC Shnell), 1777 Hardee Street, Building 200, Fort McPherson, GA 30330-1062 SUBJECT: Request for Subject Matter Expert (SME) 1. Reference. Telephone conversation between Mr. Counts, Director of Logistics, Fort Riley, and Mr. Goodwrench, Chief, FMMC, AMC, 12 Aug xx, SAB. 2. Purpose. To request a SME from FMMC during the period of 6—11 Oct xx, to assist us in evaluating the maintenance system for our Directorate of Logistics existing cargo truck fleet and to develop options and requirements for the possible repair or replacement of the trucks. 3. Background. Fort Riley’s installation truck fleet (DeLorean 500 5-ton cargo) has an average age of 28 years. We have experienced a steady rise in vehicle accidents with these trucks because of mechanical failures. While we are intensifying our maintenance focus on the trucks for the short term, we are committed to providing a safe environment for our soldiers and civilians for the long term. Accordingly, we are investigating whether to overhaul the current fleet or to purchase a new fleet as soon as the new fiscal year begins. 4. Request. We request a SME with the expertise to examine our current maintenance program, to assess the condition of our fleet, and to determine the cost-effectiveness of overhauling the fleet. We are particularly concerned about the cost-effectiveness of overhauling a fleet of this model and of this age. We will fund the temporary duty and travel expenses for the SME; we estimate that the SME will need a week to complete the assessment. We have assigned an action officer to assist the SME with the assessment and with coordination on Fort Riley. 5. The point of contact is Captain Knott N. Kontrol, Action Officer, DOL, DSN 123-6789. FOR THE COMMANDER: © 2005 CAS3 For Instructional Purposes Only Compiled by www.ArmyToolbag.com
9.4 Fact Sheet © 2005 CAS3 For Instructional Purposes Only Compiled by www.ArmyToolbag.com I. M. HIGHPOWER COL, GS Chief of Staff Correspondence 86 a. Use. Fact sheets are not correspondence subject to the format guidelines of AR 25-50. Fact sheets provide a bulletized summary of facts concerning an issue, action, or conference. A fact sheet (facts only) provides only facts; should the facts lead to a conclusion, use the fact sheet (interpreted facts) format. Use a fact sheet when the reader knows the background of the subject; otherwise, use an information paper. b. General format. Rarely should the fact sheet exceed one page in length. The top, bottom, and right margins are 1-inch margins. The left margin is 1.25 inches to allow for hole punching. Use the standard Times New Roman 12 font and, unless otherwise noted, left justify. c. Header information. Using right justification, type the proponent office symbol on the top line; type the date one line below the office symbol. Type Fact Sheet (bold and underlined), centered, two lines below the date. d. Subject. Type SUBJECT: (all caps with colon), left justified, two lines below Fact Sheet, followed by a short subject title. Capitalize the first letter of the key words in the title. e. First paragraph, Purpose (underlined). Do not number the paragraphs. In one concise statement, state the reason for preparing the document in the infinitive form (e.g., “To . . .”). f. Second paragraph, Discussion (underlined). Use bullet statements to outline discussion points. Keep the text in this paragraph short, to the point, and easy to read. · Use the bullet format to highlight major points. The bullet is at the left margin. - Use dashes as subbullets to add supporting information. Use the tab to indent the subbullet. ü Present further details, though rare, with checkmarks. Tab again to indent further. · Do not override the AutoFormat function for the paragraph. Allow the second line of the paragraph to return to the start of the bulletized statement (or “hang” by the tab-setting amount). g. Second and following page format. Should the fact sheet exceed one page, type both the header and page number the same way as for subsequent pages of a memorandum. h. Coordination. Left justify the coordination in the fact sheet’s lower left corner. Type Coord: on the second line below the last line of the discussion paragraph. On the subsequent lines, type the rank, last name, and office symbol of any activity or activities with whom the action officer coordinated. i. Point of contact (POC) and approval authority. Type the action officer’s rank and last name,
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Written by CAS3 For Instructional P
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Table of Contents Contents Part I G
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1 General © 2005 CAS3 For Instruct
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2 Staff Officer Guidelines © 2005
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© 2005 CAS3 For Instructional Purp
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Staff Action Preparation and Contro
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Classified Cover Sheet (if required
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a command position. © 2005 CAS3 Fo
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. 52d ID (M) & Fort Riley Form 2039
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4 Staff Coordination © 2005 CAS3 F
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5 Briefings © 2005 CAS3 For Instru
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(b) Portable. (c) Readily available
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Part Information Briefings VI
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52 Quarterly Safety Briefing © 200
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52 Quarterly Safety Briefing © 200
Page 37 and 38: 52 Quarterly Safety Briefing © 200
Page 43 and 44: 7 Decision Briefings · The briefin
Page 45 and 46: · State the problem statement in t
Page 47 and 48: © 2005 CAS3 For Instructional Purp
Page 49 and 50: · Speak with conviction. · Answer
Page 51 and 52: · Facts can help you limit the sco
Page 55 and 56: · The discussion slide is an optio
Page 59 and 60: · List the surviving COAs. Again,
Page 67 and 68: · The weighting of criteria slide
Page 69 and 70: · The sensitivity analysis helps y
Page 71 and 72: 8 Meetings © 2005 CAS3 For Instruc
Page 75 and 76: Part Correspondence IX
Page 85 and 86: ABCA-SO SUBJECT: Vehicle Accident T
Page 87: seventh line below the last line of
Page 91 and 92: ABDA-DOL-T © 2005 CAS3 For Instruc
Page 93 and 94: Fact Sheet (Interpreted Facts) © 2
Page 95 and 96: 9.5 Information Paper Information P
Page 97 and 98: ABCA-C SUBJECT: Buy American Act ©
Page 99 and 100: Part X Appendixes
Page 101 and 102: Chop Concurrence acquired during co
Page 105 and 106: MOS Military occupational specialty
Page 107 and 108: 10.6 Garrison Staff © 2005 CAS3 Fo
Page 109 and 110: 10.8 Routing Slip © 2005 CAS3 For
Page 111 and 112: 11 Proponency © 2005 CAS3 For Inst
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CAS3 Staff Officer Guide - U.S. Army

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