introduction to the eeo strategic plan - Ohio Bureau of Workers ...

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Telephone Communication Yes_X___ No ____ NA ____ If you answered no, you need to establish a procedure. This should include TDD phones in areas with extensive public contact. Have TDD numbers or telephone relay numbers been added to all agency directories, pamphlets, brochures, letterhead, etc.? Yes_X____ No _____ NA _____ If you answered no, you need to add these numbers to all directories, pamphlets, etc. If your organization used “800" incoming WATTS telephone service in its program, have you taken steps to ensure that this service is usable by persons with hearing impairments? Yes _X____ No_____ NA _____ If you answered no, you must ensure that the WATTS line is accessible to persons with speech and hearing impairments. Have you taken steps to familiarize appropriate staff with the operation of TDDs and other effective means of communicating over the telephone with hearing impaired persons? Yes_X____ No _____ NA_____ If you answered no, it is advisable to provide staff training. DAS Telecommunications can provide assistance and/or make appropriate referrals as needed. Documents and Publications Background All interested persons, including persons with impaired vision or hearing or with learning or processing disabilities, must be able to obtain information on the existence and location of accessible services, activities and facilities. In addition, publications and documents must be free of discriminatory and other inappropriate language. Checklist: Do you have a procedure for making documents available in alternate formats (e.g., audiotape, Braille, large print, computer disk)? Yes_X____ No _____ NA _____ If you answered no, you must develop such a procedure. Have you received agency publications and documents to identify and remove discriminatory language or any language or images that may patronize or stigmatize persons with disabilities? Yes_X____ No _____ NA _____ If you answered no, you must complete such a review and remove any inappropriate language or images. Fliers providing examples of appropriate and inappropriate terminology are included in your seminar folder. Such a review is an ongoing process as a matter of routine. A reminder will go to all staff reminding staff to consider the wording of text as well as any pictures used in publications. Interpreters, Assistive Devices, Adaptive Equipment Background Public entities are required to secure the services of a qualified interpreter when conducting business with a recipient of state services who is deaf. Public speeches should be given with the assistance of a sign language 25 | Page
interpreter or hard copy transcripts should be made available upon request. Note: Hard copy transcripts are not sufficient if the public will be invited to engage in a dialogue with the speaker. Public entities are also required to furnish appropriate auxiliary aids and services when necessary to afford an individual with a disability an equal opportunity to participate in, and enjoy the benefits of, the public entity’s services, programs or activities. This can include qualified readers and interpreters, taped, Braille or large print materials, or close-captioned video programs. The public entity must provide an opportunity for individuals with disabilities to indicate their chosen form of accommodation. The public entity should honor the choice unless it can demonstrate that another effective means of communication exists, or that the means chosen would pose an undue financial or administrative burden or would fundamentally alter the service, program or activity in question. Employers and service providers are required to make reasonable accommodations to assure full participation by people with disabilities. There is a wide variety of equipment available to assist in this process. To reduce future costs, when make purchases agencies should consider equipment that can be readily modified. Checklist: Does your organization have a procedure to ensure that qualified interpreters are provided in an expeditious manner when needed at meetings, interviews, conferences, hearings or public appearances by agency officials? Yes_X____ No _____ NA _____ If you do not have a procedure to locate and to hire a qualified interpreter, you need to develop this procedure. The Rehabilitation Services Commission can assist you with this process. Are auxiliary aids available (or sources identified where they can be readily obtained) for individuals with speech, vision or hearing impairments to ensure effective participation in programs or activities? Yes_X____ No _____ NA _____ If you answered no, you are required to establish relevant procedures to obtain and use auxiliary aids when needed. Does your organization purchases office equipment that can be readily modified for people with disabilities? Yes_X____ No _____ NA _____ If you answered no, you should review and revise your purchasing procedures as needed. Undue Financial and Administrative Burden Background Title II requires a public entity to make its programs accessible in all cases except where to do so would result in a fundamental alteration in the nature of the program or present undue financial and administrative burdens. Similarly, Title I requires that reasonable accommodations be made to allow applicants and employees to perform available jobs, unless to do so would pose an undue financial or administrative burden. The decision that compliance would result in such alterations or burdens must be made by the head of the public entity or his or her designee and must be accompanied by a written statement of the reasons for reaching that conclusion. The determination must be made by a high level official, no lower than a department head, having budgetary authority and responsibility for spending decision. Checklist: 26 | Page
Page 1 and 2: OHIO BUREAU OF WORKERS’ COMPENSAT
Page 3 and 4: ATTACHEMENT H: DIVERSITY INATIATIVE
Page 5 and 6: SECTION B: AGENCY OVERVIEW EEO PROG
Page 7 and 8: Please explain. The EEO Manager is
Page 9 and 10: 24. Does your agency participate in
Page 11 and 12: 35. At what point in the employment
Page 13 and 14: Yes ________ No ___X_____ Please ex
Page 15 and 16: Please explain. An EEO/Legal meetin
Page 17 and 18: 73. Who is responsible for updating
Page 19 and 20: 88. Please provide the classificati
Page 21 and 22: Checklist: Have you posted notices
Page 23: must check for compliance with the
Page 27 and 28: Have you reviewed your public servi
Page 29 and 30: Do you administer services, program
Page 31 and 32: If you answered no to any of the ab
Page 33 and 34: 34 | Page
Page 35 and 36: and/or Sexual Harassment Policies.
Page 37 and 38: Provide a copy of the year-end repo
Page 39 and 40: ATTACHMENT A: 2 Table of Organizati
Page 41 and 42: BWC ADMINISTRATION 7 99580 - Admini
Page 43 and 44: Internal Audit This division provid
Page 45 and 46: 64422 - Public Information Officer
Page 47 and 48: Field Operations This division hous
Page 49 and 50: 66791 - WC Underwriter 11 63124 - A
Page 51 and 52: 69952 - Database Administration Spe
Page 53 and 54: ATTACHMENT B: 5 EEO Manager Duties
Page 55 and 56: POSITION DESCRIPTION DIVISION OR IN
Page 57 and 58: Attachment B: 8 Agency EEO Policies
Page 59 and 60: No reprisal, retaliation, or other
Page 61 and 62: A. Analyze the employee’s informa
Page 63 and 64: ANTI-HARASSMENT POLICY PURPOSE: To
Page 65 and 66: Attachment B: 9 EEO Discrimination
Page 67 and 68: Attachment B: 11 - EEO Strategic Pl
Page 69 and 70: Attachment B: 12 EEO Complaint Summ
Page 71 and 72: Attachment B: 13 (EEOSP) EEO Compla
Page 73 and 74: Attachment C: 15 & C: 16 Diversity
Page 75 and 76:
Attachment D: 18 Adverse Impact Stu
Page 77 and 78:
Attachment E: 20 EEO Orientation Ag
Page 79 and 80:
AGENDA EEO & Diversity at BWC 2009
Page 81 and 82:
These disciplinary guidelines are p
Page 83 and 84:
g. Immoral or indecent conduct h. D
Page 85 and 86:
(See Drug Free Workplace Policy) c.
Page 87 and 88:
55 | Page
Page 89 and 90:
57 | Page
Page 91 and 92:
Attachment G: 24 Year End Report -
Page 93 and 94:
Attachment G: 25 Corrective Action
Page 95 and 96:
Attachment I: 27 ADA Reasonable Acc
Page 97 and 98:
easonable in a particular situation
Page 99 and 100:
Attachment I: 28 Agency Reasonable
Page 101 and 102:
Explanation: 69 | Page
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