introduction to the eeo strategic plan - Ohio Bureau of Workers ...

ATTACHMENT F: 23
Exit Interview
Memo 2.01
Exit Interview Policy
All BWC employees who voluntarily terminate employment through resignation, retirement,
or transfer will have an opportunity provided to them to complete an exit interview
questionnaire. The questionnaire will be mailed to the employee prior to their last day of
work by the EEO office as soon as they are notified of the employee’s decision to leave. All
information provided on the exit interview questionnaire will be kept confidential. The
employee’s name is requested but not required. The data will be utilized primarily by Human
Resources to evaluate current working conditions and recommend improvements, to
determine the reason for the employee’s departure, and to build upon current successes.
Employees may schedule a personal meeting with the Director of EEO in place of
completing the form.
NOTIFICATION PROCEDURE
Upon receipt of an employee’s notice of resignation, retirement or transfer, the Personnel
and Recruiting Department will prepare a Personnel Action Form and will forward a
notification of the employee's resignation, retirement or transfer to the Director of EEO. The
personnel officer will then contact the employee’s immediate supervisor and/or the section
or division personnel liaison, to verify that they are aware the employee is leaving and
advise them of the effective date of the action.
Prior to the employee's last day of work, the EEO Department will prepare a letter to the
employee requesting that she or he complete the exit interview questionnaire. The Director
of EEO will review employee concerns with the Chief Human Resources Officer following a
review of the questionnaire and/or the personal meeting with the departing employee.
The employee’s immediate supervisor will be responsible for collecting all BWC-owned
equipment from the employee prior to his or her last day worked. Effective for pay periods
beginning on or after Feb. 2, 1997, a BWC Equipment Assignment Form* is completed for
each employee when hired. The supervisor and employee sign and date the form upon
completion. All supervisors are responsible for maintaining this information and forwarding a
copy of the form to the Personnel and Recruiting Department for inclusion in the employee’s
personnel file. Upon the employee’s separation, the supervisor will collect all BWC-owned
items listed on the form and ensure their return to the department’s inventory.
As all BWC records, electronic or otherwise, are the sole property of BWC, no exiting BWC
employee may maintain in their possession or duplicate any BWC record without written
permission from BWC’s Chief Legal Counsel or his/her designee.
Revised 12/08
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