notebook - Southwest Florida Water Management District

Item 16
Consent Agenda
October 30, 2012
Finance & Administration Committee
Office Service Analysis
Purpose
Request approval to (1) conduct an analysis of current market rates for office services through a
Request for Proposals (RFP); (2) perform a cost-comparison of the District’s existing office
service expenses; and (3) explore any cost-saving opportunities identified.
Background
Pursuant to the Governor’s and Board’s direction, District staff is exploring opportunities to
reduce District expenses while ensuring the delivery of effective and efficient services. District
staff has conducted a preliminary review of options for the delivery of office services including
printing, mailing, and document imaging. However, to ensure that a thorough and
comprehensive analysis of all available options is performed, a market review of outside
services by a qualified company is required.
Staff Recommendation:
(1) Conduct an analysis of current market rates for office services, including printing, mailing,
and document imaging, through a RFP;
(2) Perform a cost-comparison of the District’s existing office service expenses; and
(3) Explore any cost-saving opportunities identified.
Presenter:
Earl Rich, Document Services Manager, General Services Bureau
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