Self-evaluation - Technische Universiteit Eindhoven

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Appendices self-<strong>evaluation</strong> research programme ESoE ICO web page. ICO-affiliated PhD students are expected to submit a detailed education and supervision plan. 2. The doctoral program 2.1 Development and approval of a research plan All PhD projects within ESoE are started on the basis of a research plan. External PhD projects formally become part of the ESoE research programme and are entitled to make use of ESoE research facilities after an approved research plan. Below, the general steps included in the development and approval process are described. 1. Ideas for internally funded TU/e projects or externally funded TU/e projects are usually generated by senior staff of ESoE, sometimes in collaboration with or after consultation of the anticipated PhD student. For external PhD projects, idea generation usually starts in the institution of the PhD student, either by the PhD student him/herself or by lectors or seniors related to the PhD student. 2. Generated ideas are described in an initial (short) outline and adopted by a promotor (one of the ESoE professors). The (anticipated) promotor checks whether the content of the ideas fit with the ESoE research programme and if the outline has the potential to become a highquality elaborate proposal, taking into account the expertise of the PhD student. 3. The outline is elaborated into a full research proposal. In principle, all PhD proposals follow the ICO/NWO format (6-10 pages) 13 , and are written in English. For some external PhD projects an exception may apply to this rule. The proposal is elaborated by the promotor and/or the anticipated daily supervisors in the case of most internally or externally funded TU/e projects; in proposals by external PhD students, the student him/herself develops the proposal, under supervision of the promotor and/or daily supervisor(s); 4. After approval of the proposal by the promoter, proposals for internally funded TU/e projects and external projects are assessed externally by two well-established researchers (not staff of ESoE), and are adjusted on the basis of their remarks. Proposal for externally funded projects are submitted to their subsidy source (NWO, POVB); 5. After approval by the institute and, if applicable, the subsidy source, the search for a suitable PhD student will commence in the case of internally or externally funded TU/e projects. The composition of the supervising team will also be finalized in this phase. Recruitment for internal project positions occurs through TU/e’s P&O department. The Appointment Committee will consist of at least one P&O staff member of the institution concerned, the promotor(s), and daily supervisor(s). In exceptional cases, the committee is extended to include other parties involved such as teaching staff or a peer PhD student; 6. PhD students that have an (internal or external) research appointment of more than 0,6 fte register for ICO. To be admitted to ICO, proposals will be reviewed by ICO’s Scientific Committee, which may sometimes lead to questions and a request for further adaptation, or even to a rejection. NWO-subsidized proposals are accepted automatically by ICO because they have already been reviewed externally within the framework of the NWO procedure; 7. All PhD students, internal or external, write their education and supervision plan and discuss this with their supervising team. The education and supervision plan is sent to the ESoE research director. Students that register for ICO also send their education and supervision plan to ICO. 8. The project starts and is carried out by the appointed (or authoring) PhD student. 13 A more limited format is sometimes needed for submission to certain financiers (e.g., the POVB). In such cases there may be an interim step by first drawing up a proposal in the format required by the financier and working out or adapting the proposal in ICO format in a second phase. 34
Appendices self-<strong>evaluation</strong> research programme ESoE 2.2 Workplace and facilities Workplace In principle, the institute where the PhD student is located will provide for an adequate workplace (desk, computer, access to materials and sources such as a library) and for secondary facilities. PhD students appointed at TU/e are entitled to a workplace with a computer and internet connection, a permanent desk and a pigeon hole. There will also be a telephone line in their workrooms. For all PhD students (also external PhD students), ESoE will organize (and pay) a TU/e web account, which ensures an email address as well as free access to the TU/e library, most scientific journals, access to printers, and free software supported by TU/e ICT services (these can be downloaded from the TU/e webpages). This account also implies that people become visible on the TU/e and ESoE webpages and that their publications can be entered in METIS (and consequently show up in the institute’s publication output). ESoE has a ‘flex room’, where external PhD students can work during their visits to ESoE on their laptops and where they have a pigeon hole for mail. If necessary, if a car is used, access to the campus will be arranged. The ESoE will ensure that all PhD students have the software needed for research at their disposal. Some software can be downloaded from the TU/e staff page, while specialist software (e.g., Atlas.ti, LISREL, Mplus, and so on) can be obtained in consultation with the promotor(s)/daily supervisors and after obtaining the research directors approval, provided that the financial means allow this. An exception to this is if the software has already been purchased or if it can be purchased via the own institute. Conference attendance During the doctoral period, PhD students appointed at TU/e are entitled to reimbursement for attendance at international scientific conferences (travel, entrance fee and accommodation), with a maximum of two. In addition to this, they can annually visit the Education Research Days (Onderwijs Research Dagen, or ORD for short). This policy may be deviated from if it can be substantiated sufficiently that extra attendances are needed. A requirement for financing of conference visits is that a proposal has been submitted and accepted (except for the ORD) and that the financial means allow this. In many cases, with regard to externally funded TU/e PhD students (e.g., NWO proposals) the financial scope relating to conference attendance will already have been explicitly reserved in the drawing up of the project plan. Visiting a similar number of national and international conferences is advised to external PhD students. However, conference attendance (including traveling and accommodation costs) for these PhD students will not be paid by ESoE, but will have to be reimbursed via the own institute. Consequently, it is wise to include conference visits and their financial consequences in the proposal and make sure they have consent from the management of the own institute. Arrangements for attendance and reimbursement regarding other meetings or conferences, researchorientated or otherwise (e.g., the VELON conference of the Dutch Association for Teacher Educators), can be made in consultation with the supervisors and parties involved. EsoE will only pay these for TU/e appointed PhD students, after a request has been submitted and approved by the ESoE management team. Membership of researcher organizations The ESoE’s PhD students are expected to join at least one relevant professional organization: in most cases this will be the Vereniging voor Onderwijsresearch (VOR). Other relevant organizations are the European Association for Research on Learning and Instruction (EARLI), the American Educational Research Association (AERA), the European Science Education Research Association (ESERA), or the International Study Association on Teachers and Teaching (ISATT), and so on. The VOR membership fee will be reimbursed for TU/e appointed PhD students, though subscriptions to other associations will not. It is expected that the VOR membership fees for external PhD students will be paid by their own institute. Reimbursement of material costs 35
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Self-evaluation - Technische Universiteit Eindhoven

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