2007 Annual report (PDF 8.1 Mb) - University of Melbourne

STATUTORY
REPORTIng
Policy and Communication; Conservation,
Restoration and Landscape Management;
and Sustainable Cities, Sustainable
Regions. The success of the program
has been demonstrated by a dramatic
increase in enrolments during 2007, from
both domestic and international students.
The OEP has continued to promote
sustainability by involving its academic
staff and students in policy formation and
advice to government, local government
and industry.
External Conferences
The University of Melbourne was
represented and participated at the
annual Australasian Campuses Towards
Sustainability (ACTS) conference. Three
staff members were sponsored by the EHS
Unit to attend the Conference. Following
the Conference a report was presented to
Staff Environment Advocates.
New large initiatives focussing on the
environment have also been launched in
2007. In April, the University of Melbourne
and Monash University joined forces in
Uniwater, a major research-driven response
to the current water crisis, in which each
university will contribute more than $1
million over three years. The School
of Forest and Ecosystem Science also
began a $1 million program of research for
Melbourne Water to look at the potential
impacts of bushfire on our water supply
catchments.
2. Freedom of Information
In the period from 1 July 2006 to 30 June
2007, 24 new requests for documents were
received. These comprised 10 requests
for personal documents and 14 requests
for non-personal documents. Access in
full was given to nine requests, partial
access to seven requests, in two cases the
advice was that no documents were found,
one request was denied and five were
unresolved within the reporting period.
The Principal Officer of the University is the
Vice-Chancellor. The Senior-Vice Principal
is the formally designated Freedom of
Information Manager of the University.
All formal requests for access to
documents of the University, under the
provisions of the Freedom of Information
Act, are made in writing to:
The Senior Vice-Principal
The University of Melbourne
Parkville Vic 3010
Where access is granted to inspect, obtain
or purchase material, arrangements will be
made during normal office hours, Monday
to Friday, 8.45am to 5.00pm.
Enquiries on any aspect of the Freedom of
Information legislation, or for assistance
that may be required to identify documents
of the University available under Freedom
of Information, should be directed to:
Ms Janet White
University Secretary
The University of Melbourne
Parkville Vic 3010
Tel. (03) 8344 4000
A request for access to a document of
the University should include sufficient
information about that document to enable
it to be identified. Assistance will be
provided by an officer of the University
in cases where details supplied about
a document are not sufficiently clear to
identify that document.
Charges for access to documents of
the University under the provisions of
the Freedom of Information Act are in
accordance with the standard provisions
of the Freedom of Information (Access
Charges) Regulation 1993.
A. Categories of Documents
Major Information Series:
1. University Council Minutes 1853–
2. Academic Board (formerly Professorial
Board) Minutes 1853–
3. Central Administration Correspondence
4. Staff Correspondence Files
5. Faculty Records
6. Academic Department Records
7. Computer Records and Systems
Computer-based systems have been
developed to assist the University’s
administrative processes in the following
major areas of activity:
> Student Administration
> Human Resources
> Financial Accounting
> Budgeting
> Research Administration
A wide range of smaller systems has
also been developed. Within this overall
structure, a vast range of individual
computer reports is produced to meet the
needs of University Administration, faculties,
academic departments and students.
B. DoCUments containing
policies, procedures and
guidelines
Documents listed within this section
cover University publications that include
details of policies, operating procedures
and/or guidelines that may have an effect
or impact on members of the public in
their dealings with the University. All
documents listed may be inspected on
application to the University Secretary,
where not otherwise available in the
Melbourne University Bookshop or other
public venues. Many documents are
available on the web at www.unimelb.
edu.au/policyprocs/.
1. University Act, Statutes and
Regulations
The University Act, Statutes and
Regulations are detailed in the Calendar
and on the web. Regulations dealing with
courses, scholarships and endowments
are available on the web at http://www.
unimelb.edu.au/unisec/calendar/.
2. Standing Resolutions of Council
Standing Resolutions of Council codify
the terms of reference, membership and
functions of committees of Council and
collect together all Council resolutions on
meeting procedures etc. and are available
on the web at: www.unimelb.edu.au/
unisec/Srvol1/.
3. Manuals/Rules of Procedure
Rules and practices affecting members
of the public in their dealings with the
University will be found, in the first instance,
in the following online or paper publications:
> Calendar (A register of academic staff and
list of key University activities)
www.unimelb.edu.au/unisec/calendar/
> Campus Filming Guidelines
www.marcom.unimelb.edu.au/media/
campus_filming.html
> Compliance Manual
www.unimelb.edu.au/compliance/
manual/index.html
> Copyright
www.unimelb.edu.au/copyright/
> Cultural Diversity
www.unimelb.edu.au/diversity/
> Environmental Health and Safety Manual
www.unimelb.edu.au/ehsm/
> Finance Policy and Procedures
www.unimelb.edu.au/FinPPM/
FPP0home.htm
The University of Melbourne Annual Report 2007 81