Comprehensive Fees and Charges Bylaw - City of Prince George

CPG Consolidated Fees & Charges Bylaw No. 7557, 2004 Page 30
beneficiary. This includes the City of Prince George Departments and Committees of Council. Organizations
are not eligible for this rate when hosting conferences, conventions, and/or tradeshows and consumer shows.
Statutory Holiday Rates
The Prince George Civic Centre is closed on all statutory holidays. When a group wishes to rent the facility on
a statutory holiday, regular rental rates and additional staff costs will be charged.
Set up/ Take Down Rates
Customer event setup and take down rates are 50% of the regular rental rate.
The City reserves the right to charge set up and take down rates to space that is not available for other use
due to extensive facility preparation for customer’s requirements.
Additional Set-up Charges
Event staff must be supplied with specific details of all set-up requirements well in advance, so that the set-ups
may be accomplished as efficiently and cost-effectively as possible. If details are unavailable or significantly
altered within 72 hours of the event move-in date, additional charges may be incurred.
Included in the Room Setup
One room set-up (Theatre, Classroom, Boardroom, U-shape, Hollow Square, or Rounds)
One customized floor plan (if required or upon request)
Ice water service on tables and water station
Monitor listing of your event on the Omnivex and outside of meeting space on signage display
One 15 amp circuit
White board, markers and brush (Upstairs meeting rooms ONLY)
Registration table/chairs
Three (3) – 16”/24” x 4’x8’ staging units ( Auditorium bookings ONLY)
Booking Changes
Change to the seating style within a session (7:00 am- 5:00 pm or 6:00pm – 10:00 pm) will incur room
change labour charges.
Changes made to the preset room less than 24 hours prior to the event will be charged for the turn
over.
Event Rate - Auditoriums
These rates are used for customers who require exclusive use of the auditorium space from 7am to 2am.
Meeting Room Rates – Upper Meeting Rooms
Day Rates - These rates refer to bookings of the upper meeting rooms from 7am to 5pm.
Evening Rates - These rates refer to bookings of the upper meeting rooms from 6pm to 10pm
24 Hour Rates - These rates refer to bookings of the upper meeting rooms booked from 7am through to
the next 24hour period. The rate is based on a combined price of the day rate and the evening rate.
Event Promoter Rates
This rate applies to all event rentals that a business or organization or agency produces, have ticket sales to
the public and the proceeds generated are not 100% directed to a Prince George based registered charity
under Revenue Canada. These rates are the standard rate versus 14% of gross ticket revenue, whichever is
greater. A limit of the % gross ticket revenue may be set, subject to approval of the Director or designate.
Promotion Rates
From time to time inclusive packages may be offered to cover costs of food/beverage and room rental.
Catered Events Rate
Rooms reserved for meal functions where the meal is $19 or more per person, excluding beverages, service
charges and taxes, are eligible for a room rental reduction as per the Catered Event rates.