Comprehensive Fees and Charges Bylaw - City of Prince George

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CPG Consolidated Fees & Charges Bylaw No. 7557, 2004 Page 30 beneficiary. This includes the City of Prince George Departments and Committees of Council. Organizations are not eligible for this rate when hosting conferences, conventions, and/or tradeshows and consumer shows. Statutory Holiday Rates The Prince George Civic Centre is closed on all statutory holidays. When a group wishes to rent the facility on a statutory holiday, regular rental rates and additional staff costs will be charged. Set up/ Take Down Rates Customer event setup and take down rates are 50% of the regular rental rate. The City reserves the right to charge set up and take down rates to space that is not available for other use due to extensive facility preparation for customer’s requirements. Additional Set-up Charges Event staff must be supplied with specific details of all set-up requirements well in advance, so that the set-ups may be accomplished as efficiently and cost-effectively as possible. If details are unavailable or significantly altered within 72 hours of the event move-in date, additional charges may be incurred. Included in the Room Setup One room set-up (Theatre, Classroom, Boardroom, U-shape, Hollow Square, or Rounds) One customized floor plan (if required or upon request) Ice water service on tables and water station Monitor listing of your event on the Omnivex and outside of meeting space on signage display One 15 amp circuit White board, markers and brush (Upstairs meeting rooms ONLY) Registration table/chairs Three (3) – 16”/24” x 4’x8’ staging units ( Auditorium bookings ONLY) Booking Changes Change to the seating style within a session (7:00 am- 5:00 pm or 6:00pm – 10:00 pm) will incur room change labour charges. Changes made to the preset room less than 24 hours prior to the event will be charged for the turn over. Event Rate - Auditoriums These rates are used for customers who require exclusive use of the auditorium space from 7am to 2am. Meeting Room Rates – Upper Meeting Rooms Day Rates - These rates refer to bookings of the upper meeting rooms from 7am to 5pm. Evening Rates - These rates refer to bookings of the upper meeting rooms from 6pm to 10pm 24 Hour Rates - These rates refer to bookings of the upper meeting rooms booked from 7am through to the next 24hour period. The rate is based on a combined price of the day rate and the evening rate. Event Promoter Rates This rate applies to all event rentals that a business or organization or agency produces, have ticket sales to the public and the proceeds generated are not 100% directed to a Prince George based registered charity under Revenue Canada. These rates are the standard rate versus 14% of gross ticket revenue, whichever is greater. A limit of the % gross ticket revenue may be set, subject to approval of the Director or designate. Promotion Rates From time to time inclusive packages may be offered to cover costs of food/beverage and room rental. Catered Events Rate Rooms reserved for meal functions where the meal is $19 or more per person, excluding beverages, service charges and taxes, are eligible for a room rental reduction as per the Catered Event rates.
CPG Consolidated Fees & Charges Bylaw No. 7557, 2004 Page 31 Wedding Receptions Rates The Catered Events Rate will be applied when ordering a meal at $19 or more per person, excluding beverages, service charges and taxes. Wedding Ceremony Rates The rental rate applies for the use of the Civic Plaza, Rotunda or Pre-Function Area(s) when booking a ceremony only. Lower & Upper Pre-function Area Rates This rate applies when the space is rented exclusively. No charge will apply when booked in conjunction with Auditorium(s) and/or Meeting Room(s). Rotunda Rates This rate applies when the space is rented exclusively. No charge will apply when booked in conjunction with another rental. Civic Plaza Rates This rate applies to all bookings in the Civic Plaza. Labour and equipment charges will apply in addition to the rental rate. Damage deposit may be required and is subject to approval of the Director or designate. Standard Recreation Rates This rate applies to all recreation bookings. The standard rate applies to hourly adult or youth renters offering programs for a fee, with the intention of personal or organizational gain and/or where admission fees are charged and the community is not the main beneficiary. It includes recreational rentals by private or commercial organizations. Youth Recreation Rates When all participants are 18 years or younger, the youth non-profit rate will apply in the Recreation Hourly rental categories. Adult Recreation Rates When all participants are 19 years and older or when a group in which both minors and adults participate will be considered an Adult Group for the purpose of fees and charges. Special Event - Recreation Rate Includes events such as local, regional and provincial sport tournaments, competitions and all other recreation activities that wish to pre-empt regular use. When the customer charges admission fees, the Event Rates – Auditorium will apply. Where applicable special rates for extended use of the auditorium may be set and will be subject to approval of the Director or designate. TERMS & CONDITIONS Liability Insurance All user groups of City facilities are required to hold liability insurance of $3,000,000.00 with the City of Prince George as an additional named insured on the policy. Private meetings and functions will not be required to provide insurance. Damage Deposits A damage deposit may be required upon signing of the applicable contract and paid prior to the event. This may also be required for anticipated additional cleaning requirements. Damage deposit will be negotiated by Director or designate.
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Comprehensive Fees and Charges Bylaw - City of Prince George

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