Comprehensive Fees and Charges Bylaw - City of Prince George

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CPG Consolidated Fees & Charges Bylaw No. 7557, 2004 Page 16 Trade Show Exhibits of products and services that is not open to the public. An exhibition of products and/or services held for members of a common or related industry. Not open to the general public. Consumer Shows Exhibitions that are open to the public. Exhibitions open to the public usually requiring an entrance fee. Events are primarily spectator focused such as concerts, circuses, major junior sports competitions and rodeos. Dates are secure once contract is signed and deposit paid. Tentative booking procedures apply. Additional cleaning or set up charges may be applied. All venue furniture and fixtures included. Additional equipment required will be charged as external equipment charges. Additional charges will be levied for event set-up and event service above regular standards. Set up day and tear down at half-day price. There may be a restriction in available set up and take down days. Event rates for promoters apply. Major Tenant (Summer Ice use) A Major Tenant is a renter that commits to a rental of a minimum of eight consecutive hours per day for five consecutive days per week. A commitment from a major tenant is required Thirty (30) days prior to the City installing ice for summer rentals. Priority for scheduling will be given to major tenants. Minor Tenant (Summer Ice Use) A Minor Tenant is a renter that commits to greater than a minimum of three consecutive hours per day, but less than a eight consecutive hours per day for five consecutive days per week. The City of Prince George reserves the right to cancel such bookings if combined daily bookings do not reach an equivalent of a minimum of eight hours per day. Eight hours per day for five days per week is required before ice will be installed for summer rentals. Priority for scheduling will be given to major tenants (Summer Ice use). Sustaining Ice Users An organization (e.g. PG Minor Hockey, PG Ringette, Blizzards Speed Skating Club) or an Adult Recreation Group that is scheduled on a regular weekly basis, throughout the regular season. Private Ice Users An organization or individual that uses space on an occasional basis only. Rate Definitions: Standard Rate This rate is applied to all bookings. The standard rate applies to hourly adult or youth renters offering programs for a fee, with the intention of personal or organizational gain and/or where admission fees are charged and the community is not the main beneficiary. It includes recreational rentals by private or commercial organizations. Discount Rate A discount rate is available to any Prince George based not-for-profit group, charitable organization or registered society with the primary purpose of community service where the local community is the beneficiary. Includes City of Prince George Departments and Committees of Council. Organizations are not eligible for this rate when hosting conferences, conventions and/or tradeshows. Recreation - Hourly Rates and Recreation Events – Secure/Non exclusive Hourly rates are used for recreational activities and Recreation Events – Secure/Non exclusive. Recreation Events – Secure and Exclusive and Performance and Trade/Consumer Show Events
CPG Consolidated Fees & Charges Bylaw No. 7557, 2004 Page 17 Daily rates apply. Non Prime Time - 8:00 am – 3:00 pm on weekdays from October 1 – March 31, on days that School District #57 is in session for elementary and/ or secondary students only. This definition does not apply to any rentals for special events. Prime Time – 6:00 am – 8:00 am; 3:00 pm – 12:30 am Monday to Friday and 6:00 am – 12:30 am Saturday and Sundays from October 1 – March 31 Youth Prince George area Residents When all participants are 18 years or younger, the Youth Discount Recreation rate will apply in the Recreation Activity Hourly rental categories. Youth Recreation Discount rates include all times from start to finish of booking including flood times in arenas. Youth may be scheduled up until 9:30 pm. Adult Prince George area Residents A discount rate is available to any Prince George based not-for-profit group or registered society, organizing leisure opportunities for individuals 19 years of age and over, or any combination of individuals 19 years and over and 18 years of age and younger. . Event Rates - Promoter This applies to all Recreation Events – Secure and Exclusive and Performance and Trade/Consumer Show Events that a business or organization or agency produces, have ticketed admission and the proceeds generated are not 100% directed to a Prince George based registered charity under Revenue Canada. These rates are the standard rate versus 14% of gross ticket revenue. The gross ticket revenue may have an upper limit set as approved by the Director of Community Services or their designate. Event Rates - Negotiations The Director of Community Services or their designate may negotiate rental rates lower than those rates outlined in this bylaw when the hosting of an event in a City of Prince George facility may generate substantial event tourism dollars for the community at large. Facility Fee This applies to all major special event rentals that a business or organization or agency produces, that have ticketed admission. A fee of up to $1.00 per ticket may be added to the service charge and is payable by the spectator. Set up / Take Down Rates Customer event setup and take down rates are 50% of the appropriate rental rate. The City reserves the right to charge set up and take down rates to space that is not available for other use due to extensive facility preparation for customer requirements. School District #57 Rental Rates School District #57 sponsored events will be charged staff labour and benefit cost versus the applicable discount rate, whichever is less, plus additional charges. Statutory Holidays Rates Facilities are closed on all statutory holidays as defined in the collective agreement with CUPE Local 1048. Customers wishing to rent on a statutory holiday will be charged additional staff labour and benefits costs. Each booking must be a minimum of two hours.
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Comprehensive Fees and Charges Bylaw - City of Prince George

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