Comprehensive Fees and Charges Bylaw - City of Prince George

CPG Consolidated Fees & Charges Bylaw No. 7557, 2004 Page 32
First Aid and Security Requirements
First Aid and security costs for events open to the general public will require these services to be coordinated
by the City and charged to the renter.
Shipping and Receiving Procedures
All event related shipments must arrive on the appropriate move-in day and be returned immediately following
the event. Early shipments will not be accepted by the facility, which may result in additional costs charged by
the carrier and/or the facility. The Prince George Civic Centre will not coordinate shipping/receiving details
such as contacting carriers/transporters. All materials must be packaged with a return address label and
completed bill of lading. Additional storage charges will apply.
Preemptions
Sustaining or single time bookings that are cancelled due to the prioritization for use allocation. These
bookings will be given notice which is no less than the cancellation period notice for that space except in the
case of recreation bookings which will require a minimum of 7 days notice of preemption.
Tentative Booking Procedures
Tentative bookings will be held without a deposit until another request for the same space is received.
At the time of the 2 nd request the 1 st tentative booking will be notified and given 72 hours (3 business
days) to confirm or cancel the booking.
Confirmation will require a signed contract and a 25% non-refundable deposit of the space rental only.
When a “second hold” obtains a space under this procedure, they will be required to sign the contract
agreement and pay the 25% non-refundable deposit.
Payment of the 25% non-refundable deposit shall be received within 72 hours (3 business days) of
agreeing to pay the deposit.
All bookings will be based on appropriate Space Allocation Policies.
Payment
Payment is accepted by cash, debit card, cheque made payable to the City of Prince George
Credit card payments with a maximum allowable payment will be accepted
The City Of Prince George reserves the right to limit the amount payable on credit cards
If the licensee neglects to sign the contract agreement or pay the full facility rental, the licensee may be
denied access to the facility.
Interest on outstanding invoices will be charged at 1.5% net thirty days, compounded monthly. (18%
per annum)
Upper Meeting Rooms
Lower Auditoriums – Recreation Use
Full payment of facility rental is due seven (7) full days prior to the first reserved date.
Full payment is refundable if a cancellation has been received seven (7) full days prior to the first
reserved date.
If a cancellation is received with less than seven (7) full days notice a full rental charge will apply.
Bookings that are made within the cancellation periods will not be refundable.
Lower Auditoriums
Exclusive Use of Entire Upper Meeting Rooms
Conventions and Conferences Utilizing Upper Meeting Rooms
A non-refundable deposit of 10% of the facility rental is due upon contract signing.
Payment of remaining facility rental and fixed additional charges is due thirty (30) days prior to the first
reserved date.
Full payment, less the non-refundable deposit is refundable if a cancellation has been received thirty
(30) days prior to the first reserved date.
If a cancellation is received with less than thirty (30) full days notice a full rental charge will apply