THE MADHYA PRADESH TREASURY CODE ... - Mptreasury.org

THE MADHYA PRADESH TREASURY CODEVOLUME INote:-- Bill will be prepared by the supplier and submitted in triplicate. In the case ofbills paid by the Deputy Accountant-General, Industries and Supplies, unlessthere are special instructions to the contrary, the consignee should retain thetriplicate copy of the bill for record in his office. The particulars and theamounts of such bills should be noted in the memorandum of expenditure inhis contingent bill, which need not be supported by a copy of the bill as isrequired in the case of other work bills mentioned in Subsidiary Rule. 332.OTHER PURCHASE IN INDIA395. Subjects as hereinafter provided, the provisions of section V shall applygenerally to payments for stores purchased in India otherwise than through theDirector-General, Industries and Supplies, New Delhi.396. As a general rule, payment for supplies is not permissible unless the storeshave been received and surveyed. Payments prior to verification of quality andquantity of the materials may be permitted in exceptional cases only, provided thatadequate safeguards exist to secure the Government against all losses in the eventof the materials being found short or defective. In all such cases a bill based of thematerials being found short or defective. In all such cases a bill based on actualmeasurement must be obtained as soon as possible after payment has been madefor submission to the Accountant-General.397. If not provided otherwise by departmental regulations, bill presented insupport of payments for purchase of stores shall be accompanied by a certificate thatthe articles detailed in the vouchers have been actually received and entered in thestock register. A reference to the page number of the stock register in which suchsupplies or stores have been entered, should be given by the drawing officers on thebills of the supplies, invoices, etc. It should also be certified that their quantities arecorrect and their quality good and according to specifications, that the rates paid arenot in excess of accepted or market rates and that suitable notes of payment havebeen made in the indents and invoices concerned to prevent double payment. Theauthority, unless it is a general one, under which the purchase is made, shall also bequoted. In addition to the above certificates a further certificate that" the rulesCHAPTER IV 31 of 60WITHDRAWAL FROM THE CONSOLIDATED FUNDAND THE PUBLIC ACCOUNT