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THE MADHYA PRADESH TREASURY CODEVOLUME Irelation to the purchase of stores prescribed in Appendix 5 of the Madhya PradeshFinancial Rules (Revised) have been strictly observed" should be furnished by thedrawing offices in support of every charge on account of purchase of stores.398. The Provisions of Subsidiary Rule 332 apply also to supplies of stores by onedepartment of the Government to another, where the adjustment of the cost of suchsupplies has to be made by book transfers.Note:- The following instructions should be printed on all forms of invoices for thesupply of stores and the Government servant receiving the supply shouldcomply with them before the invoice is countersigned:---"It is essential for purpose of accounting and audit that the entries belowshould be filled in. Failure to do so may result in unnecessary delay and return of thisinvoice for compliance:---(1) Head of account (Major, Minor, subheadand Detailed Head).--------------------------------(2) Month and year to which the chargerelates.--------------------------------(3) Accounts Officer by whom the amount isadjustable.--------------------------------(4) Department to which the charge isdebitable.--------------------------------PURCHASES IN THE UNITED KINGDOM, ETC.399. Payment for all purchase ordered through India Supply Missions London andWashington will be made by the High Commissioner for India, London or the DirectorGeneral, India Supply Mission, Washington, as the case may be, the debits beingpassed on to India for adjustment.CHAPTER IV 32 of 60WITHDRAWAL FROM THE CONSOLIDATED FUNDAND THE PUBLIC ACCOUNT
THE MADHYA PRADESH TREASURY CODEVOLUME I400. (1) Payment for articles obtained by placing direct orders on private firms orindividuals in the United Kingdom shall be made through the Accountant-General.The Officer desiring to make such a payment shall, as soon as all the checksnecessary in connection the receipt, inspection and verification of articles have beenapplied forward the firm's bill in original to the Accountant General for audit andpayment. Particular care must be taken to ensure that no double payment isauthorised in respect of the same claim.(2) (i) The Accountant-General, after audit of the firm's bill, will purchase asterling draft in favour of the supplier in the United Kingdom and remit it direct tothe supplier under intimation to the departmental officers concerned in India.(ii) The Accountant-General will bring the cost of the sterling draft finallyto account against the relevant appropriations in the Indian portion of the budget.(3) In the case of stores ordered direct from firms abroad on F. O. B. basissubject to inspection by the Director General, India Supply Mission, London, thepayment will, if the purchasing officers have so desired, be made directly by the HighCommissioner for India on receipt of supplier's bills duly verified and certified by theDirector General. Such payments will be passed on to the Accounts Officer concernedin India for adjustment through the Account current between England and India,supported by the Supplier's bills duly certified by the Director General.Note:- Special care should be exercised by the purchasing officer in differentiatingthe articles purchased through the agency of the Director General, IndiaSupply Mission, London from those merely delivered to or shipped through hisagency. In the former case payment cannot be made from India; wher as inthe latter case the procedure prescribed above should be observed.Note: 2- The procedure laid down in this rule may be followed mutatis mutandis inthe case of other payments of a similar nature e. g. those chargeable to theestimates of work to be made direct to a party in the Undited Kingdom.Note: 3- The procedure laid down in this rule and the directions contained in Notes 1and 2 above, may be followed mutatis mutandis in the case of payments toCHAPTER IV 33 of 60WITHDRAWAL FROM THE CONSOLIDATED FUNDAND THE PUBLIC ACCOUNT
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