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students in their union: clubs and societies handbook 2002/3ed in the minutes, which will not be raised later on in the agenda. Members have the opportunity to questionaction taken, or development of items discussed at the last meeting.4. committee updates/reports (if necessary)• This provides an opportunity for each committee member to give a report on the work they have been involved insince the last meeting.5. agenda Item 1• Agenda items submitted by members or the committee fit into the meeting here. All items for discussion shouldbe clearly laid out and detailed. For example if the Secretary wanted the Drama Club to organise a trip for itsmembers to see a play at the local theatre, the agenda item could be set out like this:Trip - To discuss how the Drama Club can organise a trip to see The Rocky Horror Show at the TheatreRoyal on October 21st. Please find a paper attached from the secretary outlining informationabout the trip, including costs and publicity ideas.6. any other business (AOB)• AOB provides the opportunity to discuss items that are urgent but were not submitted to the agenda in time. If ameeting was well prepared, there should be no reason for AOB.7. date of next meeting• Always remind people of (or agree) the date and time of the next meeting.conduct of a meetingthe chairThe person who chairs the meeting has an important role to play. Make sure that the chair is aware of what is to bediscussed and is familiar with all the issues set out in the agenda. More often than not the President of the club orsociety will chair initial meetings until a chair is elected.The chair of the meeting has to keep order so that everyone feels able to contribute. They also have responsibility to help themeeting make decisions and reach conclusions by suggesting ways of discussing an item or by moving the debate forward.11