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students in their union: clubs and societies handbook 2002/3transportYour club or society may have access to the students’ union or college minibuses, all unions have different regulationsaround the hiring and driving of minibuses so check with your union well in advance if you want touse the minibus for an activity or trip.The basic regulations of most insurance policies are: You must be over 21 You must have held a clean driving licence for 3 years You must take a students’ union endorsed test or course before driving All drivers must be ‘named’ by the union and/or on the insurance policyNUS North East have produced a document entitled Minibuses – The Legal Essentials, which can be found in theappendix and Canterbury College have designed a minibus checklist which can also be found in the appendix.Your union may also operate a priority booking procedure, for example as Southampton Students’ Union does:Priority of application is made on the following basis:1. Hires for Union business (e.g. NUS Conference)2. Hires to AU or Union Clubs where trip gets 100% subsidy3. Hires to Union Departments - e.g. Union Films, Ents, SAIC etc.4. Hires to all other AU and Union Clubs and SocietiesUnion vehicles may not be privately hired.If you are granted the use of a minibus, ensure you supply the students’ union with a list of all passengers andcontact numbers in case of emergency. It is important to remember that union minibuses must not be privatelyhired as this wouldn’t be classed ‘union business’ and therefore not covered by the insurance.An example minibus booking form is included in the appendix.For more information on Minibus Driver tests contact:MiDASCommunity Transport Association UK, Highbank, Halton Street, Hyde, Cheshire, SK14 2NYt: 0161 351 1475, f: 0161 351 7221 e: MiDAS@communitytransport.com w: www.communitytransport.com26