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students in their union: clubs and societies handbook 2002/3chapter 4: health & safetyThis chapter will look at the legal requirementsyou must understand to ensure thesafety of club or society members takingpart in your activities.It will include: Safety Frameworks Risk Assessments Codes of Practice Transport Accident & Emergency ProceduresAll students’ unions will have insurance for clubs and societies, however don’t take this for granted. When you areplanning any internal or external activities check with a sabbatical officer or staff member before you go ahead.Any activity/event you organise is bound by your constitution, the students’ unions constitution and by law - theHealth and Safety at Work Act 1974. Committees have a Duty of Care (The legal obligation to take reasonablecare to avoid causing harm.) towards members and everyone who may be affected by their activities and events.Therefore you must take reasonable steps to prevent foreseeable harm. Your students’ union should have a healthand safety policy that can help you organise your activities from a health & safety perspective.21
students in their union: clubs and societies handbook 2002/3setting up a safety framework• All clubs and societies should affiliate to their national governing body. They will provide safety codes, whichcan be incorporated into your activities.• At least one member of the club or society committee should receive training on aspects of health and safety.• All equipment should be logged and recorded, indicating when it was last used and that it has been properly stored,serviced and tested at reasonable intervals. (There is a standard form for this in the appendix)• The club or society should develop a Code of Practice and each member should have a copy.• Capability assessments should be made for each member of a club which requires a certain skill to achieve inthe activity i.e. climbing/abseiling• Any club or society using equipment should keep a log of all equipment used, where it is stored, when it wasbought and date to be replaced (an example is in the appendix).• Sports involving water should include an assessment of members swimming and survival capabilities. Thiscould include supervised swimming tests.• There should be a register in the union of all members out on trips. Details should include a contact numberin case of emergencies.• The union should ensure that there is appropriate insurance cover for all activities.• Each club and society should have copies of accident report forms.• At least one member of each club or society should be trained in Emergency First Aid and be the designatedFirst aider for activities, trips or events.• Everyone has a responsibility for safety,“Those who create risks are required to identify and eliminate or control them.” The Health &Safety Commission.22
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