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students in their union: clubs and societies handbook 2002/3section 5 – a society committeea) A society shall be governed -by the decisions of its members, taken at any society meeting with the required quorumpresent, convened after the statutory period of notice as per Section 7.b) A society must have a committee consisting of between three and six ‘Officials’ who must adhere to the rules laiddown herein, and to policy decisions made at a society meeting at which the required quorum was present.c) There shall be the following committee posts for ‘Officials’:a) A Chairperson/President, or Coordinatorb) A Treasurerc) A Secretary.d) An AGM/EGM of a society may elect additional Officials to up to three other committee posts. There must bejob descriptions made available for all committee posts.e) All Officials must be full members of the Union.f) The Chairperson/President, Treasurer and one other Official of a society must be signatories to the society’s budgetand accept the conditions this entails.g) All posts are held for two semesters only and any official can stand for re-election to the same post, or stand for adifferent post. An Official may not hold more than one post at the same time.h) The Officials shall:a) Be elected at the AGM/EGM of a society.b) Be responsible to the Union Student Council, through the Societies Standing committee for the actions of themembers of a society.c) Have the authority to act for a society, provided that such actions do not contravene the rules laid down in thisconstitution, the Union constitution or policy, or with any decision taken at a society meeting at which therequired quorum was present.d) Be responsible for promoting the aims of a society by organising activities consistent with the Union and societyconstitutions and policies.i) The committee of the society shall be responsible for the safe keeping of society’s property and shall ensure thatthe listed property is handed over to any new committee.66