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students in their union: clubs and societies handbook 2002/3j) Any Official wishing to resign must give notice to the senior remaining Official of a society.k) If any Official of a society should resign, the remaining senior Official shall immediately arrange an AGM/EGM ofa society, to elect another Official.l) Be responsible for management of any property of a society.m)Be a signatory for a society’s budget.c) SecretaryA Secretary shall:a) Record decisions made by all meetings of a society.b) Inform all members of a society, within the minimum period of notice, of all the meetings of a society, as persection 7.c) See that all members of a society are kept fully informed of any developments that affect them.d) Be responsible for all communication between a society and other bodies.e) Be responsible for receiving and returning official Union documentation and, for this purpose, the secretary shallleave an address at which the chairperson of the appropriate committee can contact them.f) Be responsible for taking minutes of the General Meetings of a society and of its committee.g) Maintain a file of all correspondence for the current and preceding year.h) Maintain a minute book containing the constitution of a society, minutes of all meetings and, where applicable,results of elections.k) Maintain an inventory of all items of equipment, which have an individual value exceeding ten pounds, and auseful life exceeding two years.l) Maintain a copy of the report of a society’s activities, which has been submitted to the relevant standing committee.section 6 –meetingsa) Only full members of the Union are allowed to vote at meetings of a society.b) Any decision to be made at any meeting shall be determined by simple majority (unless stated otherwise) and byone-person/one-vote.c) Meetings shall be called by the Chairperson, or in their absence by the remaining senior Official.67