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students in their union: clubs and societies handbook 2002/3tips for treasurers Always make sure the rest of the committee knows that you must be asked before they organise activities.You are the one in charge of the money and they can’t buy anything without your signature. Planning the year ahead is essential. Budgeting will prevent you running into problems later on. Preparean annual budget and review every term, making sure you plan for every activity. Keep an eye on your account – make regular visits to the students’ union to get regular account statementsand check it against your own budget/records. Ensure all monies are paid in – if your club or society is organising a ticketed event then make sure thatall ticket monies are paid directly and immediately into your account. When your grant is allocated make sure you claim it all. Encourage the rest of your committee to look into ways of making money such as sponsorship or organisingprofitable socials. Use social events to earn money for your society or club – they should not cost you money. Don’t be scared to say “no”.Your students’ union will be able to provide you with a copy of the financial procedures or regulations that theclub or society should follow.The regulations should cover advice on: Your account – paying money in, getting money out. Your account records/statements External accounts Invoices Petty cash Order forms & cheque requests Grant application procedures VAT Finance Office Hours Ultra Vires (please refer to the appendix)30