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students in their union: clubs and societies handbook 2002/3 Help, advise and support all members of the club or society.the secretary shall: Arrange all meetings of the club or society and keep minutes of these meetings. Be responsible for the general administration of the club or society. Deal with internal communication to club or society members. Ensure that all club or society members are informed of all relevant information. Maintain up to date records of the club or society membership including contact details for all members.the treasurer shall: Be responsible for all of the club or society’s money Be a signatory for the club or society budget Collect all subscriptions and pay all bills Keep a record of all financial transactions of the club or society in such a manner as to enable inspection of therecords. Keep the club or society’s committee and members informed of the society’s financial situation Write the annual financial reportThere are other roles that can be fulfilled by members of the club or society if the committee feels they areneeded, for example: Vice President Publicity Officer Health & Safety Officer (often a requirement for sporting clubs) Social Secretarywriting your constitutionThe constitution is a formal way of setting out the aims and objectives of a club or society and producing a documentthat formalises how a society will operate. You will have to create a constitution before your society is recognisedby the students’ union.Examples of club and society constitutions can found in the appendix.3