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students in their union: clubs and societies handbook 2002/3 Be removed within 48 hours following the event Include an English translation of any other languages usedDisplaying posters in Union House Each club/society has their own notice board space on the balcony of the Union house – USE IT!(Contact the relevant Union Officer if you do not have a notice board.) Posters should be attached to notice boards using drawing pins. Please close the Perspex screens on the notice boards when you have put up your poster (fire regulations) Do not display posters in Union House anywhere other than on your notice board as it may be abreach of fire regulations or damage paintwork.Displaying posters around campus Do Not place posters in, or in the immediate area of The Quiet Centre. Do Not place posters on the general notice boards or interior walls of Senate House. Do Not place posters on glass doors (for safety reasons) Do Not place posters in the high windows of The Hall and Austin Pearce Building Do Not attach posters to the floor Some staff dislike posters in certain other locations, please respect their views as everyday users ofthe buildings etc. Obey local (e.g. departmental) poster policies Only attach posters to surfaces using Blu-Tac, i.e. no cello/gaffer tape (includes poster beingdisplayed outside).Posters which do not comply with the above conditions or which are attached in such a way that thesurface could be damaged are liable to be removed.Please note that sadly due to weather and sometimes over zealous university cleaners, obeying thispolicy does not guarantee the survival of your posters.41
Get in early to set up the stall. Be ready for the first visitors. Make sure the stall looks the best there. Hand out fliers around the fayre itself - include your contact details. Have some members stand in front of the stall to stop and talk to passers by and point out interesting things on the stall. Staff the stall with people who can answer questions about the society’s objectives and plans for the year. You will need to appear professional & fun, competent & friendly. Remember what got you to be and stay a memstudentsin their union: clubs and societies handbook 2002/3using freshers’ fayreFreshers’ Fayre is the biggest day of the year for club or societies. It is so big in fact some unions have a refreshersfayre after the winter break!Here are some ideas from Surrey Students’ Union to help you get the most out of the day…prior to the fayre: Book a stall Plan your first ‘introduction’ meeting for after the fayre. Plan a list of activities for the term to tout at the fayre and intro meeting. Think how the stall will look and what you can do to make it as visible as possible:• Tin foil on table to glisten• Use decorations (balloons/streamers) An easy way to make a banner is to photocopy the design/logo you want onto a transparency. Put this onto anoverhead projector and project it onto a banner. Draw round the outline and fill with colour. Wear matching T-shirts Prepare materials for the stall: Leaflets/newsletters Posters/photos of previous events Give away goodies – stickers, sweets, badges Any useful materials from relevant national organisations Organise a rota for staffing of the stall, 2/3 people on duty at a time is preferable Work out how you will sell your society when speaking to students. Ensure everyone who will staff the stall is prepared. Plaster posters around campus so people know where to look for you. Hold an event in Freshers’ Weekat the fayre:42
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