Download - Cambridge University Students' Union

More documents

Recommendations

Info

students in their union: clubs and societies handbook 2002/3chapter 1: forming your club or societyThis chapter will focus on: The membership The membership fee The committee Writing a constitution Applying for a grant The Data Protection Act 1998before you start…Before you decide to create a new club or society take a look at what is in existence in your students’ union to makesure there isn’t any repetition. The union will not be able to fund two clubs or societies that have the same objectivesor plan to organise the same activities. If you have spoken to your students’ union and are sure you won’t be creatinga society that already exists, then you need to work on involving students, electing a committee and writing a constitutionwhich is all covered within this chapter.the membershipAs Clubs and Societies are governed by law, the students’ union and university guidelines, minimum levels of genuinemembership are needed before a students’ union can grant any money to fund that club or society. Depending on thepopulation of your university this minimum number could range between 10 – 20 students. This means that if you1
students in their union: clubs and societies handbook 2002/3wanted to form a Real Ale Appreciation Society you must have at least 10 people who are genuinely interested inthat society before it will get past the grant application.A sample membership form can be found in the appendixthe membership feeThe membership fee is one way of ensuring that genuine levels of membership are made. The membership fee canbe fixed by your students’ union or they may set minimum and maximum levels of payment for the year. For examplethe minimum level could be £1.50 up to a maximum of £5 per person. Some students’ unions charge a one offpayment at the beginning of the year (normally during Freshers’ Week) so that students can join as many clubs &societies as they wish. Remember the more you charge for students to join the less likely you are going have hundredsof students desperate to sign up. As the grant you receive from your union will only cover the running costsand basic needs of the club and society, membership fees are one way of gaining extra money.the committeeEvery society committee should elect a President/Chair, Secretary and Treasurer as a minimum. This committee isresponsible to and for its club and society members. The committee is also responsible for upholding the students’union procedures, including the Equal Opportunities Policy. These three core roles should be elected at the InauguralGeneral Meeting (IGM) – the first General Meeting you have as a society. Each year the positions should be open to are-election at the AGM (see chapter 2).Below are example job descriptions for each member of the committee. This list is not exhaustive and the responsibilitiesyou design for your club or society’s committee must reflect the needs and objectives of your society.the president/chairperson shall: Oversee all areas of the running and co-ordination of the club or society. Act as chair of all meetings of the club or society. Act as the society’s first representative to all external bodies, including the media. Be a signatory for the club or society budget. Arrange for the club or society to be represented at relevant meetings.2
Page 1 and 2: 2002/3students in their union:clubs
Page 3 and 4: students in their union:clubs and s
Page 5: students in their union:clubs and s
Page 9 and 10: students in their union: clubs and
Page 56 and 57:
students in their union: clubs and
Page 58 and 59:
Page 60 and 61:
Page 62 and 63:
Page 64 and 65:
Page 66 and 67:
Page 68 and 69:
Page 70 and 71:
Page 72 and 73:
Page 74 and 75:
Page 76 and 77:
Page 78 and 79:
Page 80 and 81:
Page 82 and 83:
Page 84 and 85:
Page 86 and 87:
Page 88 and 89:
Page 90 and 91:
Page 92 and 93:
Page 94 and 95:
Page 96 and 97:
Page 98:
Produced in the Development Project
show all

Download - Cambridge University Students' Union

Create successful ePaper yourself

Delete template?

Save as template?