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students in their union: clubs and societies handbook 2002/3accident & emergency proceduresEven if you do take all the necessary precautions, accidents may still happen. Whether you are organising anactivity on or off campus, you should ensure you know what your union’s policy is concerning accidents andwho the first aiders are. Your students’ union may provide your club or society with First Aid training as part ofits training programme (see Chapter 8).If you are involved or witness to an accident then follow these instructions:1. Ensure the safety of yourself, the group and the casualty if possible. However do not expose yourself to anyadditional risk, and become an injured party yourself.2. Treat the casualty (if you are a qualified First aider)3. Call the Emergency Services, if necessary. They will need to know: Who you are and where you are calling from Where the casualty is located What injuries has the casualty sustained How these injuries were sustained Name, age and sex of the casualty4. Contact the students’ union/college and inform them of the incident5. Fill in an accident report form or an entry in the accident book as soon as possible.accident/incident reportsAn accident report is a record of when, where and what accident / incident occurred at a certain place andtime. It is important to report and record all accidents or near misses. Your students’ union should have a procedureto help you do this. There is an example Accident Report form in the appendix.If you need any more advice please visit the Health & Safety Executive website which has free leaflets onHealth & Safety Law, risk assessment requirements and first aid: www.hse.gov.uk. Or contact HSE Books,PO Box 1999, Sudbury, Suffolk, CO10 2WA.27