Download - Cambridge University Students' Union

students in their union: clubs and societies handbook 2002/3wanted to form a Real Ale Appreciation Society you must have at least 10 people who are genuinely interested inthat society before it will get past the grant application.A sample membership form can be found in the appendixthe membership feeThe membership fee is one way of ensuring that genuine levels of membership are made. The membership fee canbe fixed by your students’ union or they may set minimum and maximum levels of payment for the year. For examplethe minimum level could be £1.50 up to a maximum of £5 per person. Some students’ unions charge a one offpayment at the beginning of the year (normally during Freshers’ Week) so that students can join as many clubs &societies as they wish. Remember the more you charge for students to join the less likely you are going have hundredsof students desperate to sign up. As the grant you receive from your union will only cover the running costsand basic needs of the club and society, membership fees are one way of gaining extra money.the committeeEvery society committee should elect a President/Chair, Secretary and Treasurer as a minimum. This committee isresponsible to and for its club and society members. The committee is also responsible for upholding the students’union procedures, including the Equal Opportunities Policy. These three core roles should be elected at the InauguralGeneral Meeting (IGM) – the first General Meeting you have as a society. Each year the positions should be open to are-election at the AGM (see chapter 2).Below are example job descriptions for each member of the committee. This list is not exhaustive and the responsibilitiesyou design for your club or society’s committee must reflect the needs and objectives of your society.the president/chairperson shall: Oversee all areas of the running and co-ordination of the club or society. Act as chair of all meetings of the club or society. Act as the society’s first representative to all external bodies, including the media. Be a signatory for the club or society budget. Arrange for the club or society to be represented at relevant meetings.2