Basic Training Manual - Library Automation Software

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This will automatically check the item out to Patron barcode 1, the Lost Copies patron,and mark the item as lost.Notice the Transaction Log shows the item was lost and how much the patron wascharged.When declaring a copy lost by a specific patron, DO NOT check the item in first.Lost items are not automatically deleted. They show as Lost in the Search Results (if theonly copy) and Lost in the Item Details unless you set your Researcher System Preferenceson the Auto-Hide tab.When you are ready to permanently remove lost copies, use the Remove Lost Copies utilityfound in Copy Utilities.NOTES:• When searching for a patron or item, you only need to type as much of the title or lastname to get to the general area on the Browse window (e.g. And for Anderson). Use thetwo More arrow buttons to show you more selections prior to or after your search entry.• When using the T command, if you type in a leading article or leading punctuation, Alexandriawill search using that article and will not find the title if the # of Non-filing Charactersfield is set to ignore those characters. To find the title, it might be necessary to try thesearch with and without the leading article or punctuation. Leading characters in title tagsother than the 245 tag are ignored based upon MARC record standards. See AlexandriaHelp -- Leading Articles for more information.• In-stock holds are removed when the copy is checked out. Checking out a different copy ofthe same title does not remove the in-stock hold.• For Central Union customers, the HC command allows you to place a hold on a particularcopy. This ensures the hold is from your collection.• Using the Lost Copies patron tags copies for removal later. This feature enables you toaccount at the year’s end for how many copies were lost and the value of those items.18 Alexandria v6 Basic Training Manual
• You may set your preferences to automatically hide lost and discarded items.Let’s Practice• Go to Edit on the menu bar and select System Preferences.• Click on Researcher in the Management section.• Click on the Auto-Hide tab.• Click on any of the types of copy status that you do not want to show in theResearcher.• Click on Save.• Paul Rockwell forgot his library card. Locate his record and check out the item, AmericanHeroes (3199), to him.• Mitchell Miller (1034) wants to know if you have the item, Basketball. Check to see if youhave that item. and check it out to Mitchell.• Bill Shelton (1004) called you and really wants the item, The Colony (3520). Place a hold onthat item for Bill.• Michelle Sciera’s (1026) best friend just checked out the item, B. Franklin, Printer. Michellewants it after her friend is finished. Place a hold on that item for Michelle.• Keri Dobbins (1020) is teaching a unit on European history next month. She always usesthe item, Brave Deeds : How One Family Saved Many from the Nazis (3252). She wants toreserve it so that she is sure it will be available for the first full week next month.• Renew Memories of Sun (3089).Alexandria v6 Basic Training Manual 19
Page 4: It is strongly recommended that at
Page 7: Alexandria and have full privileges
Page 11: 2 CirculationA. Menu BarB. Circulat
Page 15 and 16: 3 More CirculationA. Locate a Patro
Page 17 and 18: NOTE: Instead of the title search a
Page 19: To renew all items for a patron:•
Page 24 and 25: • Click on OK, then click on Save
Page 26 and 27: C. Discard a Copy (2)4. You have sp
Page 28 and 29: 26 Alexandria v6 Basic Training Man
Page 30 and 31: C. Importing Patron RecordsPatron r
Page 32 and 33: NOTES:• The only required fields
Page 34 and 35: • Click either the Find icon or t
Page 36 and 37: • Click on the Address Books in t
Page 38 and 39: • You will be asked if you want t
Page 40 and 41: G.Importing Items from a Vendor Fil
Page 44 and 45: C. Rules of SearchingThe four rules
Page 46 and 47: e. Temp Basket6. Search for dogs. U
Page 48 and 49: 8. As the librarian, review Darla
Page 52 and 53: A. Special ReportsB. Patron Reports
Page 54 and 55: Barcode LabelsTab: CopiesSubtab: La
Page 56 and 57: Top Circulated ItemsTab: TitlesSubt
Page 58 and 59: After the initial report has been s
Page 60 and 61: E. Statistics ReportsUsage by Perio
Page 62 and 63: • Give the policy a Policy Name a
Page 64 and 65: 1. On the Standard Calendar, for ne
Page 66 and 67: F. Run UtilitiesRemember, you must

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