Basic Training Manual - Library Automation Software

• Clicking the + icon brings up a selection of additional types of title tags that can be added tothe item record.• Clicking the a icon brings up fields that can be added to the selected tag. A field can bechanged to another field designation by clicking on the letter of the subfield and typing thedesired field indicator.• The - icon removes a tag completely. Leaving a field blank removes that field when therecord is saved. The Q icon allows for quick entry of secondary authors and subject headings;however, use this only when entering information in the _a field.• On the Subjects tab and in the various editors, the Up and Down Arrow icons allow youto move from field to field in each tag.• You cannot remove items that have copies checked out until they are declared lost or discarded.• Since the MARC record is very particular, it is not recommended for the novice cataloger touse the MARC Editor when cataloging. All the fields on the simple Item management windoware linked to specific MARC record tags. Modifying, adding or removing informationfrom the simple fields will change the MARC record. A basic rule-of-thumb is that if youdon’t know a 245 from a 600 from a 740, then you should not use the MARC Editor.• To learn more about MARC records, tags, and subfields, go to http://www.loc.gov/marc andclick on Bibliographic, then select the desired tag.Alexandria v6 Basic Training Manual 39