Basic Training Manual - Library Automation Software

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• Click on OK, then click on Save.To edit a damage code:• Double-click on the Damage Code you wish to edit.• Make any changes needed.• Click on OK, then click on Save.To charge for damage:• First, make the patron current by typing or scanning the patron’s barcode or using the Lcommand to locate the patron by last name.• Bookdrop the item by scanning the barcode or, if the item has already been checked in,type X and scan the barcode. You must have both the item and patron showing in the Circulationwindow.• Type the DL command either with the appropriate Damage Code or without and press. If you have typed the DL command and a Damage Code (i.e DL INK), then thepatron will be charged the assigned amount. If you only type DL and press , youmay then select one of the pre-defined Damage Codes or select Custom Damage.• If you select Custom Damage, then enter a short description of the damage in the Notesfield and the amount in the Fine Amount field. Lastly, click on OK.3. Terry Tekippe lost his library card. Charge him $1.00.To charge a fee using the F command:• First, make the patron current by typing or scanning the patron’s barcode or using the Lcommand to locate the patron by last name.• Type the F command (for Fee), then the fee amount, and, lastly, the description of the fee.Press when finished. (i.e. F 1 Lost library card)NOTE: Alexandria saves you key strokes because it recognizes a non-decimal numberto represent a dollar amount (e.g. 3 for $3.00) and single decimal figuresare converted appropriately (e.g. 3.5 is recognized as $3.50).To charge a fee using the Charges tab.• The patron being charged must be the Current Patron.• Click on the Charges tab, then click on the Charge Fee button at the bottom-right cornerof the window.• Fill in the Fee Comment and Fee Amount fields. If a payment is being made or a credit isbeing applied, fill in the Payment and/or From Credit fields.• Click on OK, Cancel, or Charge Fee/Print Receipt at the bottom of the window.To pay or forgive a fee or fine:• First, make the patron current by typing or scanning the patron’s barcode or using the Lcommand to find the patron locate the patron by last name.22 Alexandria v6 Basic Training Manual
• Click on the Charges tab and make certain that the Charges pane is the one beingviewed.• Highlight the fee or fine to pay or forgive.• Click on the appropriate button — Forgive Charge or Make Payment.• If you click on Make Payment, enter the amount the patron is paying, select method ofpayment, etc.• Click on Process with Receipt or Process (to process without printing a receipt).To add a note to an item record:• The item copy must be the Current Item.• Type ++ and then the comment (i.e. ++ Ink writing on p. 75).• Press .Alexandria v6 Basic Training Manual 23
Page 4: It is strongly recommended that at
Page 7: Alexandria and have full privileges
Page 11: 2 CirculationA. Menu BarB. Circulat
Page 15 and 16: 3 More CirculationA. Locate a Patro
Page 17 and 18: NOTE: Instead of the title search a
Page 19 and 20: To renew all items for a patron:•
Page 21 and 22: • You may set your preferences to
Page 26 and 27: C. Discard a Copy (2)4. You have sp
Page 28 and 29: 26 Alexandria v6 Basic Training Man
Page 30 and 31: C. Importing Patron RecordsPatron r
Page 32 and 33: NOTES:• The only required fields
Page 34 and 35: • Click either the Find icon or t
Page 36 and 37: • Click on the Address Books in t
Page 38 and 39: • You will be asked if you want t
Page 40 and 41: G.Importing Items from a Vendor Fil
Page 44 and 45: C. Rules of SearchingThe four rules
Page 46 and 47: e. Temp Basket6. Search for dogs. U
Page 48 and 49: 8. As the librarian, review Darla
Page 52 and 53: A. Special ReportsB. Patron Reports
Page 54 and 55: Barcode LabelsTab: CopiesSubtab: La
Page 56 and 57: Top Circulated ItemsTab: TitlesSubt
Page 58 and 59: After the initial report has been s
Page 60 and 61: E. Statistics ReportsUsage by Perio
Page 62 and 63: • Give the policy a Policy Name a
Page 64 and 65: 1. On the Standard Calendar, for ne
Page 66 and 67: F. Run UtilitiesRemember, you must

Basic Training Manual - Library Automation Software

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