FOREWORD

Recommendations

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PROCUREMENT The role of Procurement FA was to formulate a comprehensive plan and policy for procurement of goods and services in a planned manner for current and future requirements as per defined guidelines at required locations in a fair and transparent manner and to ensure procurement of goods and services of standard quality at reasonable price. The focus of the Procurement FA was to make the procurement of goods of standard quality at reasonable price, delivery in a planned manner within the time-frame in a fair and transparent manner, safeguarding OC SAG interest. In a number of cases, the time for procurement was too short to be given to prospective suppliers; a methodology of procurement was devised with the approval of the competent authority to ensure procurement in a fair, quick and transparent manner. Recommendations • Sufficient time should be made available for procurement of stores and services in a planned manner following all formalities in a fair and transparent manner. • There should be professional procurement personnel who should vet all RFPs centrally. The policy should be clear as to the category of items to be procured through the centralised procurement system and those to be procured by the concerned FAs. Office Administration The office administration provided all the necessary support required for smooth functioning of the Games Secretariat. The three core areas of the operation of the office administration functional area were workforce, which dealt with hiring and management of the staff hired for the conduct of the games; administration, which offered support in terms of providing accommodation, transport, office equipment & stationery, office furniture, maintenance of records; and the office space and logistics, which provided the necessary support for transportation of various equipments from one venue to another along with daily labour required at the venues for day to day tasks. Recommendations • Recruitment of experienced workforce is necessary. • A balance needs to be maintained between local workforce and those coming from outside. • Upsizing and downsizing workforce as per stages of the Games requires careful planning. • While designing RFPs, great care is required to freeze technical specifications and eligibility criteria for bidders. 182 12 th SOUTH ASIAN GAMES | POST GAMES REPORT
Security The security for Games of this magnitude is of paramount importance and the Security FA of the OC SAG was formed to act as coordinator between the Organizing Committee and the state for making the required security arrangements. An Empowered Committee for Security for 12th South Asian Games was constituted under the chairmanship of the Chief Secretary of both the host States. There was another Sub Committee for Security of the SAG constituted under the chairmanship of the DGPs to monitor security scenario and progress of the security arrangements from time to time to prepare a comprehensive security plan. 12 th SOUTH ASIAN GAMES | POST GAMES REPORT 183
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FOREWORD Sarbananda Sonowal Ministe
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FOREWORD Rajeev Mehta Secretary Gen
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Raheem, Sri Lankan track and field
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On 5th February 2010, IOA sent a pr
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THE MAJESTIC OPENING 16 12 th SOUTH
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The ceremonial welcome was followed
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That’s what they said: “The ope
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CLOSING CEREMONY: BIDDING ADIEU! 26
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Creation Of Sag Brand: Connecting T
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How Tikhor Created His Fan Base Tik
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Participation in popular events in
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un for NOrth east & Torch Relay: A
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Agartala Aizwal Gangtok Kohima Imph
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CONNECTING WITH THE PARTICIPATING N
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Visit by Chefs de Mission A Chef de
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Theme Song “Ei Prithibi Ek Kriran
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Delivering the best South Asian Gam
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Constitution of Committees After de
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the Executive Committee and Finance
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Games Time Delivery 52 12 th SOUTH
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Committee and the Finance Committee
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Competition management 56 12 th SOU
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The smooth conduct of each competit
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Athletes and Officials 60 12 th SOU
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games results and information flow
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Archery The Archery competitions we
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AthletICs Athletics, which forms on
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Badminton Badminton, which is curre
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BOXING Boxing, another popular spor
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CYCLING The Cycling events were hel
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FOOTBALL Football, the most popular
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HANDBALL Handball competitions whic
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HOCKEY The Hockey competitions were
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JUDO The Japanese martial art form
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Kabaddi The indigenous and popular
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KHO KHO Kho-Kho, a sport that belon
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SHOOTING The popular sport of Shoot
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SQUASH Squash, a sport which is get
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Swimming Swimming, which forms the
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Table Tennis The high octane Table
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Taekwondo The Taekwondo event for t
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Tennis The Tennis event which featu
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Triathlon Triathlon, which made its
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Volleyball The exciting volleyball
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Weightlifting The show of strength
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Wrestling The popular and tradition
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Wushu The traditional Chinese marti
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BASKETBALL Basketball events for bo
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Competitions venue construction and
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Indira Gandhi ATHLETICS Stadium, Sa
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Karmabir Nabin Chandra Bordoloi Ind
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Dr. Zakir Hussain Aquatics Complex,
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MAulana M. TayYEbullla Hockey Stadi
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SPORTS AUTHORITY OF INDIA, SPORTS C
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Deshabhakta Tarun Ram Phookan Indoo
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Shooting Range, Kahilipara The shoo
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LNIPE, Tepesia, Guwahati Located in
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All Assam Tennis Association, Chanc
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Page 154 and 155: Games for the participating athlete
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Page 158 and 159: Organizational Structure The Organi
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Page 164 and 165: Functional Area Operations This sec
Page 166 and 167: ACCREDITATION NAME Department NAME
Page 168 and 169: name list. After confirmation of th
Page 170 and 171: CEREMONIES The Ceremonies FA was en
Page 172 and 173: COMMUNICATIONS The Communications F
Page 174 and 175: Broadcast Operation Doordarshan (DD
Page 176 and 177: Media Relations and Management A Me
Page 178 and 179: The first phase of city branding st
Page 180 and 181: • Branding works are a time takin
Page 182 and 183: VALUATION OF VENUE CAPACITY Total V
Page 186 and 187: Security is always a very sensitive
Page 188 and 189: TECHNOLOGY The Technology functiona
Page 190 and 191: TRANSPORT The objective of the Tran
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Page 194 and 195: VOLUNTEERS The volunteer programme
Page 196 and 197: Faces behind the mascot They are at
Page 198 and 199: The legacy Sports Infrastructure On
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Page 202 and 203: NEPAL the next host Nation! 200 12
Page 204 and 205: ACKNOWLEDGEMENT At the outset, we w
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FOREWORD

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