FOREWORD

Non-Competition Venues were managed through
the Cleaning and Waste Management services
provided by the contractors and the municipal
cooperation’s of Guwahati and Shillong.
Recommendations:
• The scoping of the overlays should be done
with utmost care and all the stakeholders who
will be using the venue during the Games Time
should be consulted before placing the final
order.
• Handover of the venues for an event of this
magnitude from the venue owner needs to be
taken at least two months in advance.
• Venue Specific trainings and drills need to be
conducted for the workforce and volunteers so
as to better acquaint them with the venue for
smooth operations during the Games time.
• Weather conditions of a city should be taken
into consideration and plans may be devised
accordingly to maintain temperatures as per
requirements
VOLUNTEERS
The Volunteers Functional Area was primarily
responsible for recruitment, training, and placement
of Volunteers to various FAs and to provide all
possible support to the volunteers for their ease
of functioning for the Games. Applications for
the volunteer programme were invited online
as well as by placing advertisements in leading
local dailies of the North East region. All the
leading colleges in Guwahati, Shillong as well as
the North East were contacted for engaging the
youth of the region in this event of national pride.
Organisations like NSS, NCC and NGOs were also
contacted for the volunteer programme. In total
4000+ applications were received for the volunteers
program out of which 2718 were engaged for the
Games. The training of the volunteers commenced
on 6th January 2016; general training was followed
up with role specific training, which was carried
out by representatives from the various functional
areas. The volunteers were also given a uniform
which comprised of a track suit, a pair of T-shirts
and shoes. The volunteers were instrumental in the
success of the Games and formed the back bone of
the whole system. To recognize their contribution a
volunteer parade was conducted during the Closing
Ceremony of the Games.
Recommendations:
• Each functional area should take care of the
attendance of the volunteers assigned to them on
its own and share the final attendance with the
Volunteers FA on a daily basis.
• Terms and conditions for being a volunteer
should be well communicated with all the
volunteers.
• Distribution of Accreditation cards and volunteer
uniforms should be done in a phased manner and
at least one week before the Games time.
• Volunteers should be called for duty a few days
in advance from the Games time in order to
acquaint them with the venues and duties.
12 th SOUTH ASIAN GAMES | POST GAMES REPORT 191