Dragon NaturallySpeaking 12 Administrator Guide - Nuance

Dragon 12 Administrator Guide
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Controlling access to User Profiles
If you have multiple Dragon end-users on an end-user workstation, those end-users will have multiple
User Profiles to choose from in Dragon's Open User Profile dialog box.
If you use a shared directory for User Profiles, whether they are roaming or non-roaming, you may
be concerned about the ability of an end-user to see and/or open another end-user’s profile as
well as their ability to open the correct profile. There are several ways to address this concern:
n Many of Nuance’s customers address this concern simply through end-user training. Each enduser
should be aware that if they open another end-user’s profile and try to use it, their accuracy
will be poor and end-user-specific customizations will not be available. Therefore, each enduser
has an incentive to use only their own profile. However, this fact doesn't prevent a
malicious end-user from damaging another end-user’s profile.
n If end-users always log into Windows with a unique Windows user ID, you can use Windows
file permissions to control access to the files. Typically, you do this by granting Full Control or
Read/Write/Modify access to the shared directory, but do not allow this permission to
propagate to sub-directories. That way, each end-user becomes the creator owner of any Dragon
User Profile that he or she creates. End-users can still see all of the Dragon User Profiles in the
Open User Profile dialog box, but if they try to select another end-user’s profile, a message will
appear saying that they do not have permission to access that profile. Apply similar file
permissions to the local copy of each Roaming User Profile; the default location for local copies
is under
C:\Documents and Settings\All
Users\ApplicationData\Nuance\NaturallySpeaking12\Roaming Users
n If end-users log in using a shared Windows user ID, the best way to control access is through
HTTP Roaming. In this configuration, you set up a web server running either IIS or Apache
and with the WebDAV file system enabled. On each workstation, you specify a URL on the
web server as the Roaming User Profile location. When an end-user launches Dragon, before
displaying the Open User Profile dialog it prompts for a user name and password, which it uses
to authenticate against the web server.
You can use file permissions on the web server to specify which User Profiles are accessible to
each account on the web server. File security is a function of the web server and the WebDAV
software.
Making it easier for end-users to select their User
Profiles
As described above, the Dragon Open User Profile dialog shows a list of all of the User Profiles in
a shared directory (unless you are using HTTP Roaming to limit access to User Profiles). If there
are more User Profiles than will fit on one screen, you can train end-users to go directly to a specific
User Profile by typing the first few letters of its name.
In Dragon NaturallySpeaking , you can display and view groups of User Profiles in a tree-style
structure. See "Open User Profiles dialog box optimized for Roaming" in Dragon - What's New
for administrators for more information.