tender no: hpc/nz/bahadurgarh/bulk/pol/2012-13/1 technical bid

Tender No. Hindustan Petroleum Corporation Limited Page 10 of 94
Tender for Road Transportation of Bulk POL products: MS
/HSD and Branded fuels
(c) Valve Box, enclosing all the bottom delivery valves, is mandatory
(d) VTS (Vehicle Tracking System):
HPCL is shall be installing Vehicle Tracking System (VTS) for their company owned and
contracted petroleum tank trucks which facilitates monitoring / tracking of tank truck movement
from the loading depot / terminal to the retail outlet / customers and back on real time basis on predefined
Geo fenced routes.
The system basically consists of Vehicle Mounted Unit (VMU), GPS Antenna, GSM Modem,
Microprocessor, Back up internal battery and GSM cellular network installed in driver cabin.
Further antennae are to be connected to VMU box thru concealed wires & powered from TT
battery or to ignition switch with lugs & concealed wiring.. The system shall generate exception
reports for route deviation and unauthorized stoppage. These exception reports are sent to the
location incharges on a daily basis by e-mail. Various other reports are also available from the
system.
The cost of the VTS includes supply & installation of the VMU, service provider charges, web
access charges, daily maintenance charges, etc. However the actual rate would be finalized in the
public tender for VTS which is under finalization.
The total cost arrived at, basis the above VTS tender, would be recovered from the monthly PCB
payments of the transporters, spread over a period of 5 years (60 months). The monthly recovery
shall be Rs.750 /- per TT per month. While it shall be the endeavour of the corporation to finalise
the VTS tender at the earliest, this monthly recovery would commence right from the first month of
the contract, irrespective of when the VTS is actually installed, which aspect may be duly taken
into account by the tenderer while quoting. The monthly recovery shall not vary nor be dependent
on the actual cost of VTS once finalised.
Transporters shall be responsible for accidental loss, theft, damage, etc of the VTS devices and in
such eventuality the cost of the total VTS sevices shall be recovered suitably.
Transporters shall ensure that the VTS devices are not tampered with and are in working condition
at all times. It may be noted that TTs shall not be taken inside f loading at our locations if the VTS
devices are not in working condition.
If the devices are found to be tampered by the transporter crew, necessary action shall be taken
as per TDG.
At all times, all the VTS devices shall remain the property of the VTS vendor and no right, lien or
encumbrance shall accrue to the benefit of Transporter, from the VTS vendor making available the
devices to the Transporter or on HPCL making payment of the monthly instalments on behalf of
the Transporter. After all the monthly instalments are paid to the VTS vendor, the ownership of the
devices will be transferred to the respective transporters.
The transporters’ responsibility as far as VTS is concerned is clearly spelt out in TDG Chapter 6.
Penalties for irregularities / malpractices are spelt out in Chapter 8 of the TDG.
Scope of the inspection includes the following:
a) Check and ensure that the Vehicle Mounted Unit (VMU), GPS Antenna, GSM Modem,
Microprocessor, Back up internal battery and GSM cellular network installed in driver
cabin are intact.
b) The cables connecting the various units are intact and there are no loose connections..
Seal Signature of Tenderer
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