tender no: hpc/nz/bahadurgarh/bulk/pol/2012-13/1 technical bid

Tender No. Hindustan Petroleum Corporation Limited Page 7 of 94
Tender for Road Transportation of Bulk POL products: MS
/HSD and Branded fuels
Special Terms and Conditions
1. Dealer-Cum Transporters
In order to bring about greater efficiency in the management of the Retail Outlet operations
with the ultimate objective of delivering products of right Quality and correct Quantity to
their end users/customers, HPC encourages the Retail Outlet dealers to uplift their own
requirement of products through their own tank trucks, by participating in the transportation
tender as Dealer Cum Transporters, to avail of preferential terms & conditions as stated
under applicable sections in this tender.
Dealers of HPCL who are attached to the supply location Bahadurgarh Terminal, for which
this tender is being floated, may participate in the tender as dealer-cum-transporters, if
they wish to uplift their supplies in their own tank trucks. They should do so in the same
name and style of the firm as appearing in the existing retail outlet dealership agreement
executed with HPC. A copy of the valid dealership agreement is required to be submitted
along with the tender.
For such Dealers, TTs offered have to be owned by:
(1) The Sole proprietor or the Dealership Firm, in case of proprietorship
(2) The Dealership Firm or any of the partners, in case of partnership
(3) The company or The Cooperative Society (not in the name of Director), in case of a
limited Company or Cooperative Society as the case may be.
It may be noted that
(a). Tank trucks offered by Dealer cum Transporter shall be utilized only for carrying loads
for their own product requirement and shall not be utilized for supplies to other retail
outlets.
(b) SKO resellers cannot participate in this tender as dealer-cum-transporters for MS/HSD
supplies. However they may participate as transporter.
(c) A retail outlet dealer attached to a particular location is not allowed to participate as
dealer-cum-transporter in another location.
2. Consortium of Dealers:
Dealers may form a consortium to take part in the Bulk POL Transportation tender, for
uplifting their own requirement, for which, the following terms will be applicable:
i. The dealers forming the consortium shall be located in the same sector –either FDZ
or BFDZ
ii. Each of the tank trucks offered by the consortium shall be owned by any of the
members of the consortium.
iii. Supplies to the Members of the consortium shall be made in full loads only, that is,
part loads to multiple dealers in the same trip shall not be permitted.
iv. No change in the consortium shall be permitted during the entire contract period.
v. It is the responsibility of the tenderer to obtain an undertaking from each of the
other consortium retail outlet dealers as per the proforma enclosed in this tender
document and submit the same along with the tender.
vi. Each member of the consortium shall be individually responsible for the Quality and
the Quantity of the petroleum products received at their retail outlet premises
through the tank trucks of the consortium, irrespective of which of the consortium’s
tank trucks has delivered the product.
vii. It shall be entirely responsibility of the tenderer to resolve the disputes if any,
amongst the consortium retail outlet dealers.
Seal Signature of Tenderer
7