tender no: hpc/nz/bahadurgarh/bulk/pol/2012-13/1 technical bid

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Tender No. Hindustan Petroleum Corporation Limited Page 32 of 94 Tender for Road Transportation of Bulk POL products: MS /HSD and Branded fuels 19. Execution of Agreement: 1. Successful tenderer/s will be required, before undertaking the contract, to execute the Agreement, within 15 days of the date of issue of the LOI/work-order and should physically place the TT at the location within 30 days from the issue of LOI / Work Order. In case of failure, the HPC will have the right to reject the induction of such TTs. 2. Placement of TTs less than Number mentioned in LOI / Work Order shall not be permitted. 3. Tank trucks placed for induction shall meet with all the terms and conditions stipulated in the tender document. Any modifications required to be carried for complying with the tender conditions shall be carried out prior to placing the tank trucks. 4. Tank trucks completed in all respects shall be placed for induction. Not fulfilling any of the tender conditions shall be deemed as non-compliance of tender requirements and appropriate action as per terms of the tender shall be taken. 5. All the tank trucks offered shall be inspected through Third Party Inspecting agency and the certificate issued by the agency shall be produced at the time of placing the tank truck for inspection. 6. Specimen Transport Agreement is enclosed along with the tender document. Tenderers are advised to carefully go through the terms and conditions of the contract agreement before submitting their tender. Signed copy of the specimen agreement also shall be submitted along with the tender, duly signed by the tenderer on all pages over the official seal, as token of acceptance of the terms and conditions thereof. 7. When the person signing the tender is not the authorized signatory, necessary power of Attorney authorizing the signatory to act on behalf of the proprietor/ firm should be produced before signing the agreement, and an authenticated copy of the power of Attorney should be submitted for the record of Oil Company. 8. Failure to execute the agreement and/ or furnish required Security Deposit within 15 days time and/ or physical placement of TTs at the location within 30 days time may render the tenderer liable for forfeiture of Earnest Money Deposit and termination of contract without prejudice to the rights of the Oil Company to recover the damages under Law. 9. All terms & conditions stipulated in the Notice Inviting Tender, Guidelines for Tenderers, Tender Terms & Conditions, Declarations, Agreement and other documents furnished with the Tender and related correspondence shall form part of the contract. 20. Reservation : (a) The provision of reservation will be 15% (fifteen percent) & 7 ½ % (seven and a half percent) for Schedule Caste (SC) and Scheduled Tribes (ST) respectively on all India basis. (b) The members of SC/ ST desirous of offering the Tank Trucks will have to participate in the tenders floated by the Oil company. (c) The SC/ST members should fulfill all tender conditions, and will not be eligible for any price preference or relaxation of standards. (d) If adequate numbers of Tank Trucks offered by SC/ ST tenderers are not available in any particular year, the unfilled quota may be allotted to the unreserved categories in that year. However the unfilled quota may be carried forward to the next Tender also and offered to SC/ST candidates. If the quota of the previous tender is not filled even in the next tender, Seal Signature of Tenderer 32
Tender No. Hindustan Petroleum Corporation Limited Page 33 of 94 Tender for Road Transportation of Bulk POL products: MS /HSD and Branded fuels the unfilled quota of the previous tender may be de-reserved and allotted to general categories. (e) The SC/ ST tenderer/s desirous of operating under partnership firm, or Private Ltd. Co., or Public Ltd. Co. or a Cooperative Society, or any other, should have all the partners or members of private / Public / Cooperative firms belonging to the same category without exception, i.e. either SC or ST as the case may be. (f) Caste certificate for each individual member of a Partnership/ Public/ Private/ Cooperative Firm should be enclosed as proof along with the Technical bid. (g) In the event of any of the members failing to submit the caste certificate as proof of belonging to SC/ ST category, the tender will be treated as a general category tender. (h) The registered owner/s of the Tank Trucks offered by the SC or ST tenderer/s must also belong to the same category, either SC or ST, as the case may be. In other words, if the tenderer is issued LOI/ Work Order under SC category, all the registered owners of the Tank Trucks offered against the particular LOI/ Work Order must also belong to SC. (i) If any of the Tank Trucks offered does not belong to a member of the category concerned, i.e. SC or ST, as the case may be, the tender will be treated as under general category. 21. Miscellaneous: 1. Tank Trucks provided for transportation of bulk petroleum products should preferably be covered by National Permit/ Zonal Permit at Contractor(s) cost. The contractor’s shall have to provide specified number of Tank Trucks for operation within the state where the loading/ unloading locations are situated and within the same state and sections where axle load restrictions are imposed, they shall supply T/T’s meeting axle load restrictions. 2. Oil Company reserve the right to reject the tender of any or all the tenderers without assigning any reason whatsoever at its absolute discretion. Oil Company reserves the rights to withdraw/ cancel/ modify this tender without assigning any reason whatsoever. 3. The Oil Company reserves the right to accept all or some of the Tank Trucks offered by the successful tenderers, without assigning any reason whatsoever. The decision of the Oil Company shall be final and binding. 4. HPC will have the right to assign the Tank Trucks offered in the tender to any contract for HPC in any other Region/ Zone/ Location, on any route, temporarily or permanently, and the decision of HPC will be final and binding on the successful tenderers/ contractors. 5. The Tank Trucks offered shall, during the period of agreement, Comply at all times With Valid Permits, Rules And Regulations Of Statutory/ Government Authorities including provisions of Motor Vehicle Acts/ Motor Vehicle Rules and Carriage by Road Act 2007/ Rules 2011. Inspection of tank trucks shall be carried out as per the required periodicity and valid certificate issued by the third party inspecting agency shall be available. 6. Wherever the word T/T or Tank Truck or TTs has been mentioned, the same applies to Petroleum Product Tank Trucks. 7. No unsolicited correspondence/ queries will be entertained while the award of the transport contract is under review/ consideration. HPC regrets inability to answer individual queries. Seal Signature of Tenderer 33
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tender no: hpc/nz/bahadurgarh/bulk/pol/2012-13/1 technical bid

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